Administrative Assistant, Tax

Location

Brookfield Place - 181 Bay Street

Business - Real Estate

Brookfield Real Estate Group is one of Brookfield’s primary operating groups. The Real Estate Group is one of the world's largest investors in real estate, with a global portfolio that includes office, retail, multifamily, logistics, hospitality and alternative real estate assets on five continents. The Group owns and operates approximately $267 billion of assets representing the most iconic properties in the world’s most dynamic markets. We seek to generate value by leveraging our operating expertise and focusing on our core real estate capabilities of leasing, financing, development, design and construction as well as property and facilities management. For more information, visit https://www.brookfield.com/our-businesses/real-estate.

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

The Administrative Assistant, Tax will support both the Canadian and International tax groups as required.

RESPONSIBILITIES INCLUDE:

General / Administrative tasks:

• Opening, distributing, and filing incoming mail

• Sending couriers and registered mail.

• Preparing cheque requisitions and wire requests for billings and taxes; processing online payments.

• Maintaining Invoice/Billing tracker for invoices paid.

• Filing, photocopying, scanning, faxing.

• Preparing and editing documents in Microsoft Word, Excel, PowerPoint and Visio, and preparing ad hoc reports as required

• Recording and maintaining tracking of vacation, sick days, etc. for tax group

• Managing tax files, including maintaining a database of tax department records located throughout the office and at offsite storage.  This includes ongoing additions to tax offsite storage.

• Maintaining soft copies of tax files on the shared drive.

• Scheduling meetings/conference calls, including ordering beverages and food as required.

• Coordinating with IT services for IT related issues pertaining to the tax group

• Onboarding of new employees.

• Assisting all members of tax group as required, and/ or as needed.
   

Canadian Tax group specific responsibilities:

• With assistance from Tax Manager, prepare and file all non-complex Canadian corporate tax returns.

• Processing of CRA Notice of Assessments received for Canadian tax filings including updating Compliance tracker schedules and maintaining digital library for Notice of Assessments received.

• Assist with drafting various CRA/IRS tax forms as requested (i.e. RC1s, RC59s, W-9s, W-8BEN-E, TRS Elections)

• With assistance from Tax Manager, preparation and filing of monthly HST returns including online filings and payments; distribution, tracking receipt of, and filing GST/HST Notices of Assessment and Statements of Account; analyzing financial information and liaising with property and corporate accountants and the CRA to resolve HST related issues

• Assisting Tax Manager with the preparation of responses to HST audit requests including communicating with property accountants to ensure accurate answers.
   

International Tax group-specific responsibilities:

• Update/maintain digital library for tax computations which includes keeping various Sharepoint sites up to date with financial statements and tax returns.

• Assist with downloading large volumes of data/documents from legal database to maintain digital library for tax computations.

• Assist with downloading completed deliverables from various accounting firm cloud based site storage locations to the Brookfield folders.
   

QUALIFICATIONS

SKILLS:

The ideal candidate for this role will have excellent organizational skills.  This position also requires excellent customer service, communication, and interpersonal skills.  Must have strong multitasking skills, as well as the ability to work well under pressure and tight timelines in meeting all deadlines.