Facilities Manager

Company Description

ORGANIZATIONAL OVERVIEW:   
By 2025, KIPP DC will build upon two decades of proven results to develop into a more impactful, innovative, and inclusive school system that provides joyful, identity-affirming learning experiences so that all students and alumni achieve extraordinary outcomes

Our work is grounded in a commitment to excellence, equity, and justice. We believe all students have the right to rigorous, relevant, and joyful learning experiences led by exceptionally talented and diverse educators who promote student achievement and a sense of belonging. We believe students and teachers best succeed when surrounded by an ecosystem of supports, including our central headquarters team that supports KIPP DC’s 20 schools, 7,300 students, and 1,300 teachers, leaders, and staff members dedicated to this mission

Job Description

POSITION OVERVIEW:

The Manager of Facilities is a key member of the Real Estate & Facilities Team which maintains and manages a real estate portfolio consisting of 8 campuses and nearly 1 million square feet of space with a value of $450 million. This role is charged with ensuring that KIPP DC has optimal built learning environments for students and staff. Through close work with the Director of Facilities and facility management vendor(s), the Manager of Facilities engages in campus support and management, project management, budget management and strategic planning to promote efficient and cost-effective use of facilities, equipment, and materials. This is an exempt position and reports to the Director of Facilities.

KEY RESPONSIBILITIES:

Campus Support and Management – 50%

●  Engage regularly with campus operations and school leadership teams on key facilities decisions, urgent and emergency issue resolution, repairs and maintenance, best practices coaching, etc.

●  Coordinate and run regular program-related meetings with campus operations teams

●  Operate as primary liaison between 3rd party facilities vendors and school-based staff

●  Provide comprehensive support to campus operations teams on all facility management needs

●  Identify issues through campus engagement efforts; facilitate and evaluate remedial responses

●  Organize and conduct trainings for campus operations teams on facilities protocols and systems

●  Perform routine site inspections to evaluate conditions, identify issues, and initiate resolutions

●  Respond effectively to urgent and emergency campus requests, occasionally before/after hours

●  Manage communications for urgent and emergency issues and inclement weather actions

Project Management – 30%

●  Lead oral and written project communications for school-based and headquarters staff

●  Coordinate and run regular program-related meetings with facility management vendor(s)

●  Collaborate with facility management vendor(s) leadership on day-to-day campus oversight

●  Supervise work order platform, monitor performance, implement process improvements

●  Oversee preventive maintenance, repairs and upgrades, minor capital improvement projects

●  Track and report on projects’ budgets, timelines, and statuses via various facilities tools

●  Manage coordination and communications for 3rd party facilities vendor site visits

●  Support the preparation and execution of major capital expenditure projects and initiatives

Strategic and Administrative Support – 20%

●  Track and report on $5M+ annual operating budget, identify opportunities for refinement

●  Own the accounts payable system approval route for all facilities budget-related expenses

●  Actively partake in regular finance and procurement budget evaluation and planning meetings

●  Lead and support with procurement and management of 3rd party vendor contracted services

●  Assist with development of the strategic plan for allocating a $15M+ capital reserve budget

●  Maintain and expand the KIPP DC Facilities digital database (reports, drawings, manuals, etc.)

●  Promote the widespread utilization and standardization of facility protocols and systems

●  Collaborate on the refinement of the overall facility management process; identify trends in facility issues across multiple campuses and help develop sustainable, systematic solutions

Qualifications

QUALITIES OF TOP CANDIDATES:

●  Communication: Engages, listens, and communicates clearly and effectively with diverse stakeholders in both oral and written forms. Strong writing skills and attention to detail for drafting team communications, project plans, and protocol and systems documents.

●  Initiative: Dogged persistence when faced with unexp