Accounts Receivable Coordinator

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Experience Required

Overview

The Accounts Receivable Coordinator is responsible for the billing, monitoring, and reporting on direct bill receivables including include Franchise Programs (brand loyalty and guest issue), Corporate VIP and/or Owners accounts, and Service Recovery billings.

Responsibilities

• Monitor and report and all direct bill/ City Ledger receivables monthly to property General Manager and Controller
• Prepare and provide weekly Accounts Receivable updates on all accounts over sixty (60) days to property management and controller
• Coordinate with property Sales and Banquet teams to prepare and send out Group and Banquet billings within twenty-four (24) hours after the event
• Circulate and track all direct billing applications for and approvals. Applications and re-applications to be tracked on Direct Billing by Client report
• Coordinate all past due notifications on accounts over 30, 60, and 90 days past due
• Coordinate and legal actions with Controller and Director of Accounting
• Circulate Request for Write Off of Accounts Receivable form to appropriate parties
• Monitor and manage all Franchise Programs and related collections with assistance from Front Office management as needed
• Post payments received through property management systems (PMS)
• Review and  confirm sales contracts with Sales Management
• Attend property line ups and other property meetings as appropriate or as requested
• Reporting and research  as needed and requested by Controller