Manager Operations, Performance and Accountability

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Job Description Summary

The Manager, Operations provides assistance and serve as principal assistant/manager to various Authority Departments and Divisions in a wide range of operational areas.

Job Description

Responsibilities include:

• Firm grasp of priorities. Adapts readily to new and changing conditions.
• Prioritizes workflow to ensure timely completion of requirements.
• Manage/process the requirements to authorize work within Authorization to Proceed (ATP) processing guidelines.
• Ensure Requests for Payments (RFP) adhere with their relevant contractual terms before RFP approval.
• Manage/process the requirements to approve payment requests within an 80% on time performance.
• Ensures agency/contractual requirements and procedures are adhered to.
• Adapts readily to new and changing authorization and payment processing requirements.
• Takes time and appropriate follow-up action on issues presented by others, internally or externally.
• Manage/coordinate financial aspects of contract with consultants and Authority personnel.
• Follows up with the Finance Department to ensure timely payment.
• Provides accurate, detailed reports for the Division Director and/or Unit Manager on issues raised in liaison role.
• Proactive in recommending resolutions to the Division Director and/or Unit Manager upon identification of issues and potential problems.
• Provide appropriate follow-up action on issues presented by others, internally or externally.
• Reviews and analyze division policies and procedures to determine their continued appropriateness to current workload needs.
• Provides support for general business and administrative tasks including but not limited to the reconciliation of contracts, justification memorandum and managerial tasks.
• Recommends and assists in the development of new policies/procedures, as necessary.
• Assist with Contract Management: inclusive of Request for Proposals for new contracts, contract language changes, requests for funding and Sub-Inclusions.
• Effectively takes on and executes special projects and assignments. Projects are to be completed accurately, timely and in proper format.
• Projects are to be completed accurately, timely and in proper format.
• Assist with various internal and external training.
• Encourages subordinates to advance knowledge and proficiency.
• Serves as a liaison among various SCA Divisions, consultants, DoED, and others.

POSTING CLOSING DATE: 03/31/2025

Civil Service Classification: Competitive

Salary Range: $91,193.00 - $125,000.000

Education

Baccalaureate

Certifications (if required)

Work Experience

Six years of full time experience in project management, design, construction, operations, administration, architectural, or mechanical/plumbing estimation or a related field; four years must have been in a supervisory (supervision of subordinate employees) or management (manage a function, unit, or process) capacity; or a satisfactory combination of education and experience.

It is the policy of the New York City School Construction Authority (NYCSCA) to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizen status, physical or mental disability, race religion, creed, gender, sex, sexual orientation, gender identify and/or expression, genetic information, marital status, status with regard to public assistance, veteran status or any other characteristic protected by federal, state or local law. In addition, the NYCSCA will provide reasonable accommodations for qualified individuals with disabilities.

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