DOC Pontiac CC Record Office Office Associate

Agency :  Department of Corrections - Pontiac Correctional Center

Position Title: Office Associate, Opt. 2
Closing Date/Time: 06/17/2024 11:59 p.m.
Salary:   Anticipated Starting Salary (Effective 7/1/24) $4,003/month; Full Range $4,003 - $5,357/month.  
Job Type:   Salaried 
County:   Livingston  
Number of Vacancies:   1  
Plan/BU: RC014   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Posting Identification Number: 38563

 

Position Overview

Pontiac Correctional Center is seeking to hire an Office Associate for their Record Office. The ideal candidate is an individual who can multitask and prioritize daily activities. They will handle reports and records that are highly confidential, with sensitive information in a diverse agency. This is an opportunity to work in a fast-paced environment with an incredible team. We encourage all qualified applicants to apply. 

Job Responsibilities

1. Performs complex time calculations of individuals in custody.
2. Performs various Record Office related duties.
3. Keyboards routine correspondence and performs data input of various facility records, charts, and files.
4. Organizes Master Files for the facility.
5. Compiles statistical information and completes all required monthly and special reports.
6. Performs other related duties as required or assigned which are reasonably within the scope of those duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.
2. Requires ability to type accurately at 45 wpm.

Conditions of Employment

1. Requires ability to pass the IDOC/IDJJ background check.
2. Requires ability to pass a drug screen.  The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. Th