Executive Administrative Assistant - Digital Vehicle Experience (DVE)

Job Description

Work Arrangement:

This role is categorized as hybrid. This means the successful candidate is expected to report to our Mountain View, California location three times per week, at minimum or other frequency dictated by the business.

The Role:

We are seeking a highly skilled and organized Executive Assistant to provide comprehensive support to an Executive Director and additional senior leaders within the Digital Vehicle Experience organization. The ideal candidate will possess exceptional problem-solving skills, adaptability, the ability to work independently and embrace a partnership work approach. This role involves a wide range of responsibilities, both internal and external, requiring independent thinking and judgment.

Your Responsibilities will include: 

Administrative Support: Provide comprehensive administrative support including managing calendars, scheduling meetings, coordinating travel arrangements, and managing expenses

Technology Management: Acquire proficiency in GM technologies, but also embrace new technologies, programs, applications, and tools to enhance productivity, including Microsoft Office Suite

Document Preparation: Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials are accurate, professional, and align with team standards 

Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism 

Team Coordination: Organize and facilitate team meetings, including preparing agendas, taking notes, and following up on action items

Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.

Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams 

Event Planning: Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly 

Additional Job Description

Required Qualifications: 

• Minimum of 5 years’ experience as an Executive Administrative Assistant supporting C-Suite or equivalent
• Must have experience working within a corporate environment of at least 100 employees
• Demonstrated high-level of integrity and discretion handling confidential matters 
• Demonstrated ability to operate in a fast-paced, dynamic environment
• Ability to look ahead, proactively anticipating the needs of the leader and business
• Demonstrated ability to work independently on projects in an ever-changing environment 
• Highly proficient in Microsoft Office(Outlook, Word, Excel, and PowerPoint) 
• Highly proficient verbal and written communications skills 
• Must be willing to accommodate varied time zones to support leaders as needed
• Occasional travel to the Detroit area

Skills and Experience that may give you a competitive edge:

• Bachelor’s Degree
• Previous experience within a tech organization
• Previous experience with corporate event planning
• Previous experience managing complex calendars and travel arrangements

Compensation: The compensation information is a good faith estimate only. It is based on what a successful applicant might be paid in accordance with applicable state laws. The compensation may not be representative for positions located outside of New York, Colorado, California, or Washington.

• The salary range for this role is $80,100 to $122,800. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position.

This job is not eligible for relocation benefits. Any relocation costs would be the responsi