Administrative Support Coordinator - Information Technology Services

Job Summary

Under general supervision of the Assistant Director of Personnel for ITS, the Administrative Coordinator provides clerical, technical, and administrative support for Information Technology Services, specifically focusing on travel, procurement and financial assistance, and serving as backup to the Executive Analyst as needed.  The incumbent in this position handles a wide variety of tasks, including, but not limited to, budget tracking, overseeing travel, and project coordination and is responsible for ensuring smooth administrative operations, sharing responsibility with ITS clerical support team. #CalPolyITS

This position is eligible for remote work pursuant to Cal Poly’s Telecommuting and Remote Work Guidelines and the CSU policy requiring that all work be performed within the State of California.

Department Summary

Information Technology Services (ITS) is a fast-moving team that is responsible for helping Cal Poly achieve academic excellence through developing and implementing learning, teaching, and administrative solutions which leverage technology that align with strategic goals and objectives. With a focus on continuous improvement, ITS fosters innovation, supports continuous learning, and develops people to their full potential. Our team of more than 170 professionals works in a DevOps environment to shape the technology landscape at Cal Poly. 

Key Qualifications

• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
• Experience with financial software and budgeting tools
• Working knowledge of university travel and procurement systems and policies such as CMS PeopleSoft Financials, CSUBUY and Human Resources.
• Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Ability to identify deviations from applicable policies.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. 
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.

Education and Experience

• High school diploma or its equivalent. Type 45 wpm. Four years of general office support or technical experience.  (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)
• Possession of a valid driver's license or the ability to obtain by date of hire.

Salary and Benefits

Anticipated Hiring Range: $46,376 - $56,624 Per Year

Classification Range: $46,368 - $72,864 Per Year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world.