Project Management Office - Coordinator

Yopeso has been developing a diverse range of software products, from large-scale applications to smaller solutions, for 20 years. With a growing team of over 300 employees across five locations, we are dedicated to fostering a culture of growth, transparency, and professionalism.

At Yopeso, we value authenticity, curiosity, and ambition. These values drive us to build strong connections within our community and with our partners, ensuring trust, integrity, and transparency in all our business practices. We strive to maintain the highest professional standards and continuously challenge ourselves to develop high-quality, high-performance, and secure software solutions.

Our approach is rooted in efficient collaboration among passionate professionals working in agile teams. Guided by curiosity and ambition, we strive to create products that are meaningful and impactful, while remaining true to our authentic selves.

What we offer:

• Competitive remuneration

• Remote work

• 24 days off per year and floating days

• Private clinic health services Regina Maria Medical Insurance

• Flexible benefits through Up multibenefits platform

• Referral bonus scheme

• Team events, online or at the office

• Training and development opportunities with allocated budget

• Professional Certifications

• Knowledge sharing context

Requirements

Role Overview

The PMO will play a critical role in ensuring administrative support across projects. This role is responsible for monitoring project financials, time tracking, and data accuracy while acting as a key link between delivery units and finance.

Key Responsibilities

Project Financial Management

• Support the month-end project financial closing activities.

• Ensure timely and accurate invoice preparation in collaboration with finance.

Time & Resource Management

• Monitor compliance with time logging policies across project teams.

• Follow up on incomplete, late, or inaccurate time entries.

• Generate and analyze time-tracking reports to highlight discrepancies or resourcing issues.

Data Management 

• Provide requested data to stakeholders in a timely manner.

• Assist finance in maintaining the time tracking and invoicing solution.

Communication & Coordination

• Serve as a central point of contact for project administration.

• Provide ad-hoc support to unit managers and finance.

Skills and Qualifications

• Strong attention to detail to ensure data integrity and accurate reporting.

• Excellent organizational and time-management skills to handle multiple projects and deadlines.

• Clear, professional communication skills for coordinating with stakeholders at all levels.

• Advanced English speaker.

• Bachelor’s degree in Business Administration, Project Management, or related field.

• 2–3 years of experience in project administration, or similar coordination or support roles.

• Familiarity with project management tools (e.g., MS Project, Asana, Trello) and time-tracking systems (e.g., Harvest, Toggl) is a plus.

• Proficiency in MS Excel, Power BI, or other reporting tools is a plus.