Recruiting Operations Specialist

At VASA Fitness, we're more than a gym -- we're a growing organization built on unity, passion, love, integrity, fun, and trust. Our mission is to create uplifting experiences through inclusive, accessible, and on-trend fitness, and that starts with how we bring the right people into our business.

As we continue to grow, we're looking for a Recruiting Operations Specialist to help strengthen, scale, and modernize how we hire across the organization. This is a highly impactful role for someone who loves process, systems, and enabling recruiters and hiring managers to do their best work.

You'll sit at the intersection of recruiting operations, systems, training, and candidate experience, owning the details that keep hiring moving smoothly today -- while helping prepare our Talent Acquisition function for what's next.

WHAT'S IN IT FOR YOU?

When you join VASA, you'll find more than a job--you'll find a place to belong. Our leaders believe in our mission, have high standards, and give energy to others every day.

 

• Wellness is a priority! All employees receive two complimentary gym memberships--one for you and one to share--plus discounted personal training sessions.
• All employees are eligible to participate in 401(k) options, and the Employee Assistance Program -- FREE therapy, financial advising, legal advice, and more.
• Health/Dental/Vision benefits, Paid Parental Leave, Flexible Vacation Plan & Paid Holidays.
• COMPENSATION: Pay Range is $55,000-$65,000

WHY THIS ROLE MATTERS

The Recruiting Operations Specialist plays a critical role on the Talent Acquisition team by owning and supporting recruiting processes, tools, and systems to ensure they operate efficiently and consistently across the organization. This role partners with recruiters, hiring managers, and HR leadership to support hiring outcomes through recruiting operations management, coordination, sourcing support, and the development of training tools and documentation.

This position represents an evolution of traditional recruiting coordination and is designed to strengthen how the organization hires today while preparing the Talent Acquisition function for future growth. As recruiting tools and technology evolve, this role supports adoption, process changes, and ongoing optimization of the recruiting tech stack. The Recruiting Operations Specialist serves as a subject-matter resource for recruiting tools and processes and is a primary developer of templates, guides, and playbooks used by recruiters and hiring managers.

 

DELIVERABLES

Key responsibilities include, but are not limited to, the following:

 

Recruiting Operations & Systems

• Own day-to-day administration and functional oversight of the Applicant Tracking System (ATS), including requisition setup, candidate tracking, dispositioning, data integrity, and reporting
• Ensure job postings are accurate, consistent, and compliant across internal and external platforms
• Maintain, evaluate, and refine recruiting workflows to support efficiency, consistency, and scalability across the organization
• Support recruiting reporting and metrics, including identifying trends or opportunities for improvement
• Support the implementation, adoption, and ongoing improvement of recruiting tools and technology as the recruiting tech stack evolves

 

Interview Coordination & Candidate Experience

• Coordinate and oversee interview scheduling and logistics between candidates, recruiters, and hiring managers
• Serve as a primary point of contact for candidates throughout the interview and pre-employment process
• Ensure timely communication and a consistent, positive candidate experience
• Support offer preparation, background checks, and pre-employment steps in partnership with recruiters and HR

 

Sourcing Support

• Provide sourcing support for priority or hard-to-fill roles
• Partner with recruiters to build candidate pipelines and sourcing strategies
• Manage job board postings and job advertisements, including posting setup, refreshes, and basic performance monitoring
• Support job ad quality, consistency, and visibility across platforms