Administrative Specialist II

Classification Title:

Administrative Specialist II

Classification Minimum Requirements:

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Job Description:

The UF Health Cancer Institute is the 72nd NCI designated cancer center and the only one at a public university in the State of Florida. As a matrix cancer center, we span all 16 colleges of the University of Florida, pulling together a world-class, multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure. 

As an Administrative Specialist II at the UF Health Cancer Institute (UFHCI), you will be responsible for supporting our research programs and sponsored initiatives managed by our Research Development team. Success in this role will require strong organizational and communication skills, a proven commitment to customer service, and the ability to work effectively both independently and in collaboration with diverse teams and stakeholders. 

In your new role you will be responsible for the following:

• Managing administrative and operational activities for the UFHCI's programs and working groups, including maintenance of official charters, member engagement, and coordination of group objectives.
• Providing high-level administrative support to UFHCI leadership, including meeting planning, event logistics, communications, and maintenance of SOPs, policies, and resources. 
• Coordinating fiscal activities and travel on behalf of the UFHCI's research programs and working groups.
• Identifying and tracking programmatic outcomes and metrics, assisting with the collection, organization, and distribution of reports related to group productivity, outcomes, and research metrics to leadership.
• Working closely with the Conferences/Events team to coordinate logistics, fiscal management, and compliance for Cancer Institute’s initiatives and scientific symposia.

This is a professional position, ideal for candidates with a background in administrative support or business operations in a higher education, healthcare, or research environment. A complete job description will be provided to candidates selected for interview. 

Expected Salary:

$58,000 - $65,000; annually

This is a TEAMS position, and is eligible for a suite of excellent benefits, retirement options, and paid leave. 

About the City of Gainesville

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds.

Required Qualifications:

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Preferred:

Knowledge/Experience: 

• Bachelor’s degree in an appropriate field. 
• 4+ years’ experience in admin support, ideally in education, healthcare, or research settings. 
• Experience with program, meeting, or conference planning, including vendor and site selection, contracting, and budgeting. 
• Familiarity with database support and development. 
• Knowledge of University of Florida systems, procurement policies, and vendor management (preferred but not required). 

Qualities: 

• Proven track record of professionalism, integrity, and sound judgment. 
• Resourcefulness in building and maintaining positive working relationships. 
• Commitment to excellent customer service and responsiveness. 
• Ability to apply Emotional Intelligence in diverse and collaborative team settings. 

Skills/Abilities: 

• Strong technical skills with computer systems, mobile devices, and software, with the ability to diagnose and resolve basic issues. 
• Profic