Senior Associate, Live AV/Events Producer and Editor

ABOUT US

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Communications & Marketing Department

The objectives of the Communications & Marketing Department are to increase engagement with and enhance the reputation of the Aspen Institute brand, promote the work of individual Institute programs to help them reach their target audiences and achieve specific missions, and serve as a collaborative partner who recommends and executes strategic communications approaches. The department oversees all external communications efforts including the Institute website, social media, media relations, digital editorial content, video, audio/visual services, graphic design and print publications.

ABOUT THIS ROLE

We are seeking a versatile and detail-oriented Live AV/Events Producer and Editor to join our team. This role combines expertise in live event production, video editing, and digital content management. The ideal candidate will play a key role in producing high-quality live events, editing event-related content, and managing uploads to our YouTube channel to extend our audience reach. This role reports directly to the Director, AV/Events. The salary range for this role is $72,500 - $85,000.

Physical Requirements & Work Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required lift and move equipment necessary to provide audio-visual services at events.

Occasional early or late hours may be necessary to support network live broadcast requests. Expectation is to have this role work in-office at least 3 days per week to support live events as needed. There may be occasional travel to support productions outside of the D.C. area.

WHAT YOU WILL DO

Live Event Production

• Oversee the end-to-end production of live events, including pre-production, technical setup, and live broadcast execution.

• Coordinate planning of A/V services before an event, ensuring key setup and scheduling information is shared and any issues are flagged for discussion

• Provide onsite management of A/V vendors during events, leading troubleshooting and coordination with other staff and vendors on site

• Ensure post-event A/V deliverables are received in the format requested, are of sufficient quality and are uploaded and archived properly

• Serve as the liaison to the Communication team or video production, livestreaming, and video download issues related to Aspen Institute events

• Develop and execute run-of-show documents, cue scripts and production timelines in coordination with our vendors and your supervisor

• Provide occasional A/V assistance for staff-only meetings and events in the Institute offices.