Analyst - Vehicle Inventory Control (PA)

About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The Vehicle Inventory Control Analyst interacts with internal and external customers; providing support, data and pertinent information to ensure production runs efficiently.
Responsibilities
• Must have a keen understanding of all VIN movement for Port Processing
◦ Pulling and comparing records from Company software and third party software using Microsoft Excel, and Word
◦ VELES, SAP, ACES, PDA etc
◦ Sorting data into necessary reports as requested
◦ Verifying the validity of data and updating as needed
◦ Sending and receiving data as requested
◦ Communicating VIN activity clearly and concisely via verbal communication and email transmission
◦ Answering phones, replying to email in a timely fashion
◦ Engage in face-to-face meetings with customers for the provision of one-to-one service
◦ Assist Carriers locate units
◦ Work Order Completion/Print/Reprint
◦ Monroney Print/Reprint/Sort
◦ Proactively investigating issues and responding accordingly
◦ Day-to-day operation of all programs and equipment, including scanners. Setting/Troubleshooting PDA Scanners/Wi-Fi Hotspot
◦ Must be proactive in handling all production related inquiries/issues in a timely manner
◦ Creating, Printing and distribution of necessary/requested reports
◦ VIN lists (various configurations)
◦ Allocation/Decommit Report (VINS ready for production)
• Allocated Not Tendered (Aging VINS)
◦ Tendered Not Shipped (Processed VINS not shipped)
◦ Additional reports created based on production needs/inquiry
◦ Allocation/Decommit Report (VINS ready for production)
◦ Offsite Truck Shuttling (VINS located off the main property)
◦ Availability Reports (VINS available to process)
◦ Ramp Operation in Navy Yard
◦ Retrieve railcar numbers with corresponding A-end and B-end seals
◦ Enter railcar numbers into TADS system according to railcar location on each track and pad
◦ Assign location to all VIN's on each rail car and print bay tickets
• Investigate problematic VIN's, damages, and the relocation of VIN's from their assigned location to sickbay area and/or Southport VPC
◦ Park VIN's for carrier availability and clear track sheet in TADS
◦ Submit a minimum of 10 reports daily to Glovis HQ and NS Corp
◦ Perform physical inventory and system reconciliation in TADS weekly and monthly
• Other duties as assigned
Skills
• Proficient PC skills - Word, Excel, PowerPoint, Outlook, and database management systems Required
• Ability to read, comprehend and interpret documents such as operating and maintenance instructions, and procedure manuals Required
• Ability to write routine reports and correspondence Required
• Ability to communicate effectively before groups of customers or employees of organization Required
Education & Experience
• High School Diploma/GED Required
• Associates Degree Required
• 2 Years OR Equivalent Combination of Education and Experience in Customer Service and/or Analytical Skills Required
• 5 Years OR Equivalent Combination of Education and Experience in Customer Service, and/or Analytical Skills Preferred
Physical Requirements
• Ability to use computer, copy/fax machine, PDA Scanners
• Lift up to 10 lbs.
• Carry up to 10 lbs.
• Push/pull
• Bend/stoop
• Kneel
• Squat/crouch
• Stand
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Comfortable working at heights, specifically rail car heights
• Ability to operate a computer, copier, and scanner
• Exposure to changes in temperature, work in all seasons
• Exposure to dust in rail cars and VPC fumes
• The position is based out