Administrative Coordinator 3/4

Posting number: 419-223068-ESS

Department: DPS-Office of State Police

Job classification: ADMINISTRATIVE COORDINATOR 1

Posting type: Open

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Accounting and Finance, Human Resources, IT and Computers, Telecommunications, Miscellaneous, Purchasing, Customer Service, Records Management, Office and Administrative Support, Database Administration, Payroll/Benefits Administration

Summary

At Louisiana State Analytical and Fusion Exchange, our mission is to promote collaboration in an all-crimes/all-hazards environment, supporting federal, state, local, and private sectors by working together to provide timely information for use in promoting public safety and national security against terrorist and other criminal threats. LA-SAFE will support the state during major disasters and emergencies by gathering, analyzing, and disseminating information to assist relevant agencies. LA-SAFE will actively work to collect and analyze information, providing responsible parties with pertinent background for decision-making processes, which permit resource maximization in the protection of citizens of the state of Louisiana. LA-SAFE evaluates all information provided, ensuring that the information that is retained and utilized is directly related to legitimate law enforcement purposes and has been legally obtained. It shall not interfere with the exercise of constitutionally guaranteed rights and privileges of individuals.

The Louisiana State Police-Investigative Support Section is seeking a highly organized and detail-oriented Administrative Coordinator to support daily operations, personnel processes, and administrative functions of its Analytical Support Unit (ASU). The Analytical Support Unit consists of the Louisiana State Analytical and Fusion Exchange (LA-SAFE), School Safety, and the LPR/Video Management System. This position plays a key role in maintaining workflow efficiency, supporting leadership, and ensuring accurate documentation across ASU’s operational areas. 

The incumbent is responsible for handling different matters according to general instruction, priorities, duties, policies, and program goals of the Investigative Support Section.  The incumbent of this position is exposed to and handles very sensitive confidential information and sensitive materials. The ability to use independent judgment with limited direct supervision is an integral part of the incumbent's function.

An ideal candidate should possess the following competencies:

Selected Core Competencies:

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Selected Preferred Competencies:

Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Examples of duties

MINIMUM QUALIFICATIONS:
Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found