Sr. Administrative Associate- General Surgery

Status

Full-Time

Standard Hours per Week

40

Job Posting Category

Administration

Job Posting Description

Position Summary
The Department of Surgery is looking for an experienced Sr. Administrative Associate to support the executive and clinical leadership team.  This is a great opportunity for someone looking to take the next step in their career through these highly visible projects and responsibilities in addition to direct mentorship and development from the Executive Administrative Director of the department.

Key responsibilities
           

• Coordinate the annual department report with the Chief.
• Coordinate Harvard Surgery Research Day.
• Coordinate the Department of Surgery 100-year celebration.
• Coordinate meetings between faculty and the Chief.
• CV maintenance.        
• Manages light volume of patient calls, clinical scheduling, clinical record keeping, etc. for all of Chief's clinic appointments.
• Department event planning. 
• Monitor and maintain department recordkeeping systems, including highly sensitive and/or critical administrative and financial data. Oversee input of information into databases and spreadsheets, monitor data validity, compile, print and distribute reports as needed.
• Monitor and reconcile budget reports and department expenses, research and resolve errors or discrepancies. Collect, organize and prepare information, documents and other materials for preparation of annual budget, grant applications.
• Coordinate administration of departmental fellowship and/or residency programs, training grants and related programs. Collect, prepare, route and track required appointment, credentialing and licensure documents.
• Monitor and maintain department supply inventory and computer equipment. Serve as liaison to support service departments to request and coordinate services.
• Other deliverables and responsibilities as assigned.

Minimum qualifications

Education:

• High school diploma or GED required.  Completion of two years’ of occupationally specific education or an Associate’s degree preferred.

Experience:

• Minimum of two years of administrative work experience required.
• Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
• Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

Schedule: Hybrid ( 4 days onsite/ 1 from home )
 

Office/Site Location

Boston

Regular, Temporary, Per Diem

Regular

Remote Eligibility

Part Remote/Hybrid

Pay Range

$20.63-$31.46 Hourly