Administrative Assistant

Position Purpose: To provide a wide variety of clerical and administrative support to the Safety Department

Essential Responsibilities

§  Provide daily administrative and support to office and field personnel, including establishing work priorities and workflow.

§  Carries out administrative duties such as communications, filing, printing, binding, scanning, material ordering and distribution.

§  Maintain computer and manual filing systems; ensure the confidentiality and security of files

§  Review and process department records, ensuring accurate and timely data entry

§  Schedule meetings and prepare meeting minutes

§  Assist with the development and implementation of reporting procedures, maintain office records

§  Support aspects of the annual training requirements

§  Ensure the execution of company policies and procedures

§  Compile weekly/monthly reports, including training and assessment counts

§  Responsible for servicing office equipment and maintaining inventory of office supplies

§  Process and distribute internal and external mail and FedEx shipments

§  Execute company document control procedures

Knowledge | Skills | Abilities

§  Extensive knowledge of general office procedures and practices

§  Demonstrated multi-tasking, prioritizing, and data entry skills

§  Detail-oriented and maintain a high level of accuracy

§  Ability to anticipate and meet internal customer needs

§  Ability to work independently and meet deadlines

§  Proven communication, documentation, organizational, and interpersonal skills

§  Excellent computer skills including familiarity with Microsoft Office

Qualifications

§