Administrative Coordinator, College Awards & Special Projects, SAS - The College

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The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator, College Awards & Special Projects, SAS - The College

Job Profile Title

Administrative Coordinator

Job Description Summary

The Administrative Coordinator for College Awards & Special Projects reports directly to the Director of Administration, Strategic Planning, & Communications to support the financial, operational, and programming initiatives of the College Office. The position plays an integral role in the long-term planning of the College of Arts & Sciences, specifically the College’s annual awards processes and campus-wide programs impacting the College and School of Arts & Sciences.

Job Description

The College of Arts and Sciences curriculum provides you with an academic framework for becoming an educated and successful citizen of the 21st century. Its flexible structure is designed to inspire curiosity and frame opportunities while drawing you toward two distinct goals: general education across the wide range of the arts and sciences and specialized education in a major.

Duties/Job Responsibilities:

The Administrative Coordinator serves as a member of the dynamic staff that supports the planning, operations, and communications team in the College of Arts & Sciences. The coordinator provides direct support on awards and special projects as they relate to the Director of Administration, Strategic Planning, & Communications. Tasks include scheduling all annual budget meetings, organizing job searches, interfacing with SRFS, CURF, and the business office with respect to billing, assisting with office-wide projects, college events and, coordinating the annual College Awards processes, along with the Teaching Awards each spring. This role is critical to the effective and seamless operations of the College Office and the College of Arts & Sciences.

Qualifications:

High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of e