Job Posting Title

Administrative Technician III

Agency

308 STATE BUREAU OF INVESTIGATION

Supervisory Organization

State Bureau of Investigation

Job Posting End Date (Continuous if Blank)

November 23, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Annual Salary - $38,095.24

Job Description

This position is located in the Correlation Services Unit in Oklahoma City, OK.

Basic Purpose

• Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.

Major Work Duties

• Compare federal non-Triple I criminal history to the state criminal history records of the same individuals. If criteria is met, take possession of the federal records through electronic communication with the FBI, Automate records, making them immediately available to all authorized requestors of the records, to include.

• Review each criminal history record to identify possible federal prohibitors for firearms purchases, specifically targeting felony offenses and misdemeanor domestic abuse crimes. Conduct research, as needed, through access to multiple data bases and by contacting law enforcement agencies to obtain any available dispositional data as well as the relationship between the victim and the offender in cases of domestic abuse convictions.

• Flag Triple I criminal history records that contain crimes that meet the domestic abuse criteria as “Crimes of Domestic Abuse” In the OSBI’s criminal history data base. Add to criminal history records any dispositional data received through research. For non-Triple I Criminal history records, enter federal prohibitors into the NIC.

• Image documents obtained during research and utilized for record updates and/or for entering information into the NICS. Index into OSBI’s LaserFiche database for permanent storage. Destroy hard copies after imaging has been completed.

• Log and report monthly totals of: all criminal history record comparisons; automations; domestic abuse crimes and other federal prohibitors identified, researched and/or flagged or entered into the NICS Index; and number of documents imaged.

Typical Functions

• Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.

• Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.

• Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.

• Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.

• Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.

• Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.

• Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.

• Supervises staff and activities involved in the performance of specialized or technical work, which involves the exercise of independent judgment; develops operational procedures and trains staff.

• Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state pr