Administrative Specialist, Office Manager - Projects

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  

 

Read more at www.dsv.com 

 

Location: USA - Itasca, N Arlington Heights Rd 

Division: Air & Sea 
Job Posting Title: Administrative Specialist, Office Manager - Projects 
Time Type: Full Time

 

Summary

The Administrative Specialist will perform a wide range of administrative and personal assistant duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.

 

Duties and Responsibilities

• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.
• Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions.
• Monitoring office supplies and ordering new stationery, supplies, furniture, appliances, and electronics as required.
• Manage all aspects of space/infrastructure planning (ex. moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
• Provide general support to visitors.
• Assist in the onboarding process for new hires and trainees, including mobile phones.
• Plan in-house or off-site activities, like parties, celebrations, and conferences.

• Wellness ambassador for the Branch.
• Assist with branch participation with the Business Continuity Plan (BCP).
• Run client and management reports and distribute according to SOP’s and schedules.
• Other responsibilities assigned as needed.

 

Educational background / Work experience

• Associate degree in office administration or a related field preferred

 

Skills & Competencies

• Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel
• Experience using business email services, such as Microsoft Outlook
• Previous experience with, or an ability to learn to use common office equipment, such as modern phone systems, fax machines, and copy machines
• Comfort multitasking and handling multiple requests from different individuals and departments
• Ability to work quickly and in a potentially high-stress environment
• Strong communication skills and extremely self-motivated when managing communication channels
• Highly organized and capable of creating organizational systems that others easily utilize.

 

 

At Will Employment

DSV Air & Sea Inc. employees are hired for an undefined period of time as “at will” employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at