Administrative Assistant 2 (12-4711)

Posting number: 54772

Department: Public Safety

Division: Statewide Services

Job classification: Administrative Assistant 2

Posting type: Open

Categories: Administrative Assistant, Public Safety, Law Enforcement

Summary

The recruitment is exempt from the hiring freeze (Administrative Order 358)

This recruitment is open to Alaska Residents only. Applicants must meet 

Alaska Residency Requirements in order to be considered for employment at this time.

WHAT YOU WILL BE DOING:

This position plays a key role within the Division of Statewide Services, offering essential administrative support for the day-to-day operations of the Criminal Justice Information Services and Information Technology units. Reporting to the Administrative Assistant-3, the incumbent will assist with various functions, including human resources, payroll, travel, inventory management, and procurement.


OUR ORGANIZATION, MISSION, AND CULTURE: 
The Department of Public Safety (DPS) strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. As a member of DPS, you would be instrumental in ensuring this mission is met by providing direct support for law enforcement and criminal justice activities.

THE BENEFITS OF JOINING OUR TEAM:

The incumbent will be part of a positive and supportive team that values collaboration and continuous learning, fostering an environment conducive to professional development, accountability, and service excellence. This position offers the opportunity to exercise creativity and innovation in identifying potential improvements to administrative functions while working in coordination with various offices, divisions, and teams.

As a member of one of the most distinctive law enforcement agencies in the nation, you will embody the core values of loyalty, integrity, courage, compassion, leadership, and accountability while serving the residents of Alaska



THE WORKING CONDITIONS YOU CAN EXPECT:

This position is located at the Department of Public Safety Headquarters in Anchorage at 5700 E. Tudor Road; nestled at the foot of the beautiful Chugach Mountains. There is ample free parking and access to public transportation is close by. You can expect to work in a fast-paced environment with a phenomenal team of professionals, both civilian and commissioned that are dedicated to supporting the mission of the Department of Public Safety.

WHAT WE ARE LOOKING FOR:

• Extensive knowledge of administrative functions essential for supporting business operations, including personnel management, purchasing and inventory control, accounts payable/receivable, and financial monitoring.
• Proficient in utilizing computers, software applications, databases, and automated systems to efficiently complete tasks
• Strong ability to communicate complex information regarding policies, procedures, and regulations to the public, both in person, over the phone, and in writing.
• Skilled in effective time management to meet deadlines, optimize productivity, and manage unexpected tasks while maintaining quality.
• Conscientious about attending to detail and performing work thoroughly.

Examples of duties

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equiva