Administrative Officer, Nephrology and Hypertension (Hybrid)

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Nephrology

Job Summary:

Assist department chairman and/or departmental administrator to achieve departmental goals by coordinating fiscal and human resource activities, equipment purchases, and by providing facilities management.

DEPARTMENT SUMMARY

The Division of Nephrology and Hypertension at Vanderbilt University Medical Center (VUMC) has a long and notable history of studying the pathophysiology of, and developing potential therapies for, the prevention and treatment of kidney disease.

Comprised of more than 70 innovative, internationally recognized basic and clinical researchers and active clinicians working in state-of-the-art facilities, our division’s contributions are validated through high-impact publications, strong federal and non-federal grant funding, and a robust clinical program that provides cutting-edge, comprehensive care across the spectrum of kidney disease.

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KEY RESPONSIBILITIES
• Serve as a member of the departmental administrative team
• Attend meetings and interact with other departments as requested by the department chairman and/or departmental administrator.
• Resolve problems directly, or in consultation with department chairman/administrator concerning staffing, utilization of facilities, equipment and funds
• Provide sound personnel and payroll administration
• Ensure internal salary equity within the department.
• Maintain confidential personnel records for professional and non-professional staff.
• Make staffing recommendations, interview and screen applicants for hiring.
• Train in departmental systems and procedures.
• Assign work priorities; conduct performance reviews, disciplinary actions and in concert with others, terminate employees when necessary.
• Analyze and develop the annual departmental budget
• Recommend distribution and allocation of general department resources
• Review grant preparation for compliance with restrictions.
• Authorizes, approves and signs purchase and equipment requisitions, travel and entertainment expenses, etc.
• Monitor collections and expenditures against budgets and grants, analyzes requisition for conformance to budget and compliance with specific requirements and restrictions.
• Manage and coordinate administrative and support functions within the department
• Develop and interpret policies and procedures for clerical staff
• Assure that all policies are in conformance with University guidelines
• Prepare reports for management review

TECHNICAL CAPABILITIES

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Directs activities to achieve operational plans with some near term effect on results of the department/area.* Problem Solving/ Complexity of work: Identifies issues, gathers facts to resolve technical and operational problems. * Breadth of Knowledge: Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.* Team Interaction: Leads a complex department with a focus on implementation. Typically executes on a short to medium term strategies.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in n