Business Administrator

Dynamics AI Sales team is looking for an organized and collaborative team member that is comfortable with change and has experience working with a large, cross-functional team.

We are looking for a Business Administrator to join our team. This is a role that will require the ability to set priorities and manage multiple tasks simultaneously. The candidate should also have the ability to work independently, navigate day-to-day activities, have organizational and communication skills, be able to proactively anticipate needs and shift priorities quickly. This is an opportunity to work in a division that truly empowers the business administrators to have a significant impact on their teams.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

Calendar Management

• Calendar management and time planning support for General manager. Learns and/or aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues). Learns to manage ambiguous situations.

Cross-Functional Collaboration and Communication

• • Begins to develop relationships with stakeholders across multiple organizations (e.g., business-support professionals, CoS, peers) to enable their leader and/or team's work. Begins to communicate with external partners and audiences. Actively participates in the Business Support community.  Continues to shadow and learn from others and leverages mentorship from other admins. Documents and shares best practices and insights.

Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)

• Contributes to team experience activities. Supports recruitment efforts, and partners with hiring managers to ensure a smooth process, under guidance of colleagues as needed. Participates in onboarding and assists new employees and interns as an essential contact for questions. Coordinates logistics and provides onboarding support for new employees and interns under the direction of team members (e.g., ordering new-hire equipment, distribution lists, security groups). Maintains and manages headcount activities, including staff movement/transfers, reporting, offboarding, and transactions within relevant headcount management tools.

Event Coordination and Logistics & Travel

• Supports planning, coordination, promotion, and support for events. Assists with determining event needs and outcomes. Acts as a point of contact for events (e.g., changes). Contributes to post event close out (e.g., tracking event results/attendance, distributing post-meeting materials) under guidance of others. Contributes to team morale and building team dynamics. Follows travel policies and leverages guidance from other Business Support colleagues as necessary.

Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)

• Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory based on stock requirements and business needs. Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting. May contribute to budget management in partnership with peers (e.g., Finance, Business Managers).

Rhythm of Business (ROB)

• Gains deeper understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognizes patterns. Helps to execute on business cadence (scheduling/meeting logistics) around the ROB of the team and identifies patterns.

Space Management and Planning*

• Maintains up-to-date space-management processes and team spaces. Partners with managers across the organization and colleagues to learn and execute processes. Supports large-scale space requests (e.g., annual office restocks, moves, space build outs), liaising between admins, and space planner. Uses space utilization data to recommend changes in space assignments and identify future space requirements. Escalates and shares with the team members. Maintains accurate, detailed information in space database.

Embody our