Administrative Assistant

Job DetailsJob Location: Charlotte, NC 28273The Administrative Assistant/Receptionist serves as the public face of the company while providing critical day-to-day clerical support. This multi-tasking role requires excellent communication skills, a high level of organization, and the ability to balance client-facing duties with behind-the-scenes administrative tasks

Primary Responsibilities: 

Warmly greet visitors, determine the nature of their business, and notify the appropriate staff members.


Operate a multi-line phone system, answer questions, screen and direct calls, and take accurate messages.

Ensure the reception area, waiting rooms, and conference rooms remain clean, tidy, and professional.

Maintain organized filing systems (digital and physical) 

Assist with processing customer orders 

Enter data into company software, spreadsheets, and tracking tools. 

Support scheduling for installs, service calls, and deliveries. 

Prepare and distribute internal communications, documents and emails.  

Assist with inventory tracking, order confirmations, and vendor communications. 

Provide administrative support to management. 

Handle incoming and outgoing mail, office supplies, shipping labels, etc.  

Maintain a clean and organized office environment.  

Perform other duties as assigned to support daily operations. 

QualificationsOB REQUIREMENTS 



High school diploma or equivalent 





Administrative experience  





Strong computer skills, including Microsoft Office. 





Strong attention to detail and accuracy. 





Reliable, punctual, and able to work both independently and as part of a team. 





Excellent communication and customer service skills. 





Ability to multitask and prioritize in a fast-paced environment. 





Ability to sit or stand for extended periods. 





Light lifting (up to 20lbs) occasionally for office supplies or paperwork. 



 

BENEFITS 



401(k) employer match 





Medical Insurance 





Dental Insurance 





Vision Insurance 





Paid Time Off