Administrative Assistant I - Public Services, EMS & Fire

Position summary:
The purpose of this position is to provide extensive secretarial skills for the performance of duties of a complex nature requiring frequent use of discretion and independent judgment. The Administrative Assistant is responsible for serving in an overall secretarial capacity to the Associate Dean of Public Safety.

Position responsibilities:

• Creates and maintains course and student records that fulfill both Kilgore College (KC) and create and build EMS course as needed in KC student registration platforms. Supports duties as required for Commission on Fire Protection class entry, registration and record guidelines. These records are kept for Fire Instructors and students, TCFP Fire Instructor certification is required for all Fire Academy Instructors. Required to keep up with EMT instructor license requirements and records
• This position will also be cross-trained for clerical support within the same department and assist the Assistant Director of the Fire Academy
• Instructor to student liaison for face-to-face Fire Academy and in person EMT and prospective students.
• Works in a team role with the EMS department for student records and associated enrollment needs.
• Maintain appropriate supplies levels and equipment for office use as needed. Maintain appropriate supplies levels and equipment for office use
• Works with staff on uniform ordering and issuance of class uniforms
• Works in Jazz HR platform for Fire/EMS instructor applicant processing
• Enters procurement request and payment of supplies and services
• Entering work orders for class room building needs
• Entering IT Incidents

• Applicants must possess a minimum of three years of successful work experience in an office environment
• An Associate degree in office administration or related job experiences is preferred
• Advanced computer skills are essential
• Must have good typing, spelling and communication skills and be able to file and keep accurate records
• Extensive scheduling for classes and Instructor coverage schedules
• Budget requisitions and purchase order duties on a continual basis
• Hiring manager responsibilities task
• Experience with using J1 required or preferred, grade entries for Fire and EMT students on a continual basis

• 0 Full-Time Direct Reports    0 Part-Time Direct Reports

• Work is normally performed in a typical interior/office work environment
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds
• No or very limited exposure to physical risk
• Outdoor graduation participation and assistance in varied weather conditions

• Provide resources for safe operation of units. Create and support workplace safety.

Benefits and Perks

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.
• Tuition scholarships are for the employee and dependent children. 
• Compensation for this 12-month position is $30,914.

Kilgore College does not participate in the federal Social Security program. As