Executive Assistant – Government Relations & Provider Network Management

ABOUT UCARE

UCare offers Medicare, Medicaid, Individual and Family health plans – powered by the hardest working people in the industry. Our people powered teams de-complicate, advocate and always go the extra mile to help our members. We serve with integrity, compassion and commitment to do right by members, providers and government partners. Above all, we come to work excited to provide members a path for the best health of their lives.

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Our strong culture has established UCare as a Star Tribune Top 200 Workplace for 16 consecutive years since the awards program began. It’s a culture that embraces innovative ideas, strategic partnerships, and exemplary customer and provider experiences. Working at UCare is being a part of a people powered team dedicated to making a real difference in the lives of our members and communities.

EXECUTIVE ASSISTANT – GOVERNMENT RELATIONS & PROVIDER NETWORK MANAGEMENT

The current hiring base salary range for this role is:

$55,905.00/year – $62,892.90/year 

UCare anticipates paying within the above-references salary range for this position. The actual base salary offer for this position will be determined by a variety of components including but not limited to work experience, education, certifications, location of the role, internal equity, and other relevant factors.

LOCATION: Minneapolis, MN (Office for Your Day)

Position Description

As an Executive Assistant – Government Relations (GR) & Provider Network Management (PNM), you will be responsible to provide administrative support to the Vice President of Government Relations and Vice President of Provider Network Management. Provide administrative functions and project support for the Government Relations and Provider Network Management department Directors, Managers, Supervisors and staff. You will manage all administrative functions, including scheduling, meeting preparation, communications, project support, travel, and conference attendance.  

• Calendar: Manage calendars for department leaders plus any staff as directed by leaders. This includes coordinating meetings with internal only or external internal attendees. Reserve conference rooms, arrange catering and/or beverages as needed. Resolve calendar conflicts proactively and alert receptionist to incoming guests. Work with mail services staff to prepare room setup for meetings. 

• Daily duties: Screen phone calls as directed. Sort and open department leaders’ and department mail as directed. Prepare letters, memos, documents, presentations, reports and spreadsheets as needed by departments. Perform research and analysis for projects. Perform copying and scanning as requested, working with mail services staff for larger projects. 

• Meetings: Prepare materials and agendas for meetings (department, internal, and external). Attend meetings as directed by department leaders and record/transcribe minutes at their discretion. Maintain appropriate filing system for minutes and ensure staff have access to them. 

• Video Conferencing: Schedule virtual or audioconference meetings as directed by department leaders or staff. 

• Travel: Arrange airfare, hotel and conference registration for VP/Director and other staff as directed. Ensure all documentation related to travel is available for both traveler and for expense report purposes. 

• Expenses: Prepare and submit expense reports for department leaders and any staff as directed. Ensure all documentation related to travel is available for both traveler and for expense report purposes. 

• Supplies: Maintain supply inventory for department; order items as requested, including ordering department business cards. 

• Records Coordinator Duties: Serve as department Records Coordinator to facilitate offsite storage and/or basement storage. Work with Facilities yearly to update records and keep or destroy offsite records. 

• Participate and interact with Administrative Professionals team when scheduling meetings, working to improve efficiencies, learn new processes, and pass information along to other staff members.