Administrative Professional - USAID

WWC Federal is seeking an Administrative Professional to support USAID’s newly-formed Bureau for Democracy, Human Rights, and Governance (DRG) for a period of twelve (12) months, with the possibility of extension.

The Administrative Professional must have the capacity to act independently and proactively to anticipate the needs of a complex organizational unit. They will be responsible for providing operations support and general administrative duties supporting the Bureau's leadership in the effective coordination, communication, and implementation of its program portfolio by supporting the Bureau’s over 90 staff members. The incumbent must have strong communication and coordination skills, as well as a strong sense of responsibility and a high customer service standard. They will maintain lists and follow-up on all actions, be highly organized, pay close attention to detail, have excellent proofreading skills, and be able to multitask well. They must demonstrate sound judgment and excellent interpersonal and teamwork skills. The Administrative Professional will face situations that require an ability to manage a variety of complex taskings under extremely short deadlines.

Responsibilities may include but are not limited to:

• Manage Senior Leadership and overall departmental location calendars.
• Work directly with DRG leadership (senior GS, FS, and political appointee) to ensure they are prepared for meetings and deadlines.
• Ensure accuracy of information and provide program support by assembling and preparing charts, data, and reports.
• Support a range of regular tasks as needed by the DRG Front Office that include scheduling; preparing briefing materials; taking notes at meetings; preparing clearances; executive secretary functions; administrative tasks; travel support; set-up for meetings and all-hands events; support to working groups and special projects.
• Serve as the point of contact concerning administrative issues and provide advice and guidance to DRG leadership on questions and matters related to the administrative services provided at the DRG.
• Coordinate, assemble, and finalize correspondence such as action memos, executive correspondence, procurement documents, and all memoranda that flows to DRG leadership.
• Maintain and update office tracking documents/systems in relation to supporting the management of the DRG’s office operations, memoranda, correspondence (which includes logging a central correspondence tracker), and support to Center teams in the setting up and/or maintenance of official files.
• Support DRG’s management of and compliance with agency deadlines and taskers, and maintains official files according to agency regulations.
• Undertake, perform and monitor established administrative management requirements, including coordination of DRG team compliance with Agency records management file plans.
• Determine pertinent issues and collect relevant information from a variety of sources in adherence to Agency guidelines, policies and regulations.
• Perform other related duties as assigned.

Multiple positions may be hired from this announcement.

Work Environment:

• Moderate noise (i.e. business office with computers, phone and printers) and /or occasional Loud noise (airfield, large equipment).
• Ability to sit at a computer terminal for an extended period of time.

Physical Demands:

• While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
• Employee is often required to sit and use their hands and fingers to operate a computer.
  
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  

Travel:

• 0-10% / Minimal travel.

WWC Federal, a Pequot company, is a tribally-owned firm providing management consulting services to U.S. government agencies.

Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.

At WWC Federal, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of diverse professionals located across the globe. It includes military veterans and spouses of active duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. WWC Federal is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and cre