Clinical Program Manager

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The University of Miami/UHealth Department of Anesthesiology has an exciting opportunity for a full-time Manager, Business Operations to work in Miami, FL.    The Manager, Business Operations evaluates, administers, and manages all business and administrative matters including budget, operations, programs and personnel administration for the assigned department. This position also provides financial analysis and strategic planning as well as manages the budgetary controls in partnership with various levels of management.

• Manages, implements, coordinates, plans, and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement.

• Develops and ensures adherence to department’s annual budget, in accordance with University guidelines and policies.  Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance.

• Advances strategic financial plan and makes recommendations to senior management on how to best execute the department’s plan.

• Formulates department policies and guidelines to carry out the University and department mission.

• Oversees the review, approval and reporting of all expenditures.  Reviews and approves financial transactions.

• Creates and manages support systems to ensure availability of cost-effective supplies, equipment, and management information.

• Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives.

• Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.

• Implements department human resources actions, which may include hiring, terminations, salary etc.  Recruits, trains and prepares performance reports for staff.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions

• Manages daily Anesthesia clinical operations of the Lennar and Doral hospitals to ensure the department goals are met in an efficient manner. Ensure all sites have optiomal coverage for the ORs and offsites like GI, IR and Cath lab.

• Manages onboarding process of new faculty and CRNAs as well as the exit clearance process.

• Coordinates projects and develops and oversees policies regarding supplies, storage, surplus items.

• Responsible for space management certification process and managing internal moves and space reassignments.

• Responsible for emergency and hurricane preparedness protocols for the Lennar & Doral sites.

• Manages the monthly call schedules for faculty regarding call assignments and advise Division Chief of any issues regarding uncover calls.

• Assist in the coordination of the CRNAs biweekly approval timecards.

• Coordinate CRNAs monthly call schedule for OR coverage (approximately 25 CRNAs).

• Create and manage internal and external shared drives for the Anesthesia Doral & Lennar divisions.

• Assists in the credentialing and re-credentialing process for faculty and CRNAs.

• Assist the faculty and CRNAs with license, DEA renewals as well with Medicare revalidation.

• Prepare and submit financial forms such as BERFs, POs, work orders, check requisition, etc.. 

• Updates Faculty and CRNAS policies and protocols.

• Prepare PowerPoint presentations, update CVs in the University Digital measure website, and  update lecture material for residents for both divisions and write recommendation letters.

• Assists & collects required documents for departmental compliances from faculty & CRNAs (Flu vaccine and mandatory modules).

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