Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America, San Diego, California, United States of America, South San Francisco, California, United States of America, Spring House, Pennsylvania, United States of America, Titusville, New Jersey, United States of America

Job Description:

Janssen Pharmaceutical, part of Johnson & Johnson's Family of Companies, is recruiting for an Executive Administrative Assistant to join our External Scientific Innovation team. This role will support our Global Head of External Scientific Innovation. The preferred location is Springhouse, PA. Candidates will be considered near any J&J site in California, Pennsylvania and New Jersey.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
 

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Immunology team leads in the development of transformational medicines for immunological disorders and illnesses. You can influence where medicine is going by restoring health to millions of people living with immune diseases. 

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

The Executive Assistant will provide comprehensive administrative support for the Global Head External Scientific Innovation within the J&J Innovative Medicines R&D organization. The ideal candidate will bring skills that will enhance the performance of a global team, bringing external innovation opportunities (including company incubation and partnership capabilities) that will deliver high impact science to the IMR&D pipeline. This is a dynamic, fast paced and collaborative environment where exercising good judgment and maintaining strict confidentiality while successfully handling multiple competing demands are common. The standards of performance are high, and adapting and executing is required on a regular basis.

Key Responsibilities:

• Provide comprehensive and proactive administrative support to the Global Head, External Scientific Innovation to enable effective prioritization and maintain consistent internal and external engagement.
• With both internal and external stakeholders, act as a role model for professionalism, courtesy, and excellent interpersonal communication on behalf of the External Scientific Innovation team.
• Proactively prioritize and manage a complex calendar to ensure maximum effectiveness and efficiency of time. Closely monitor and coordinate multiple cross-functional leadership team meetings (DPDS, JJI, PDR, etc.) and governance meetings while balancing other critical internal and external meetings.
• Lead and manage complex travel arrangements/itineraries, including but not limited to domestic and international travel for internal (J&J) and external (business-partner-facing) meetings, processing of Visa/Passport requirements, global meeting and conference registrations and travel details, and providing active