Executive Administrative Assistant to the Divisional Chief of Finance Director

THE SALVATION ARMY

NORTH & CENTRAL ILLINOIS DIVISION

Divisional Headquarters

JOB DESCRIPTION

 

JOBTITLE:                             Executive Administrative Assistant    

LOCATION/DEPT:                  Divisional Headquarters – Finance

REPORTS TO (TITLE):          Divisional Chief Finance Director

FLSA CATEGORY:                Exempt

STATUS TYPE:                      RFT

PAY GROUP:                          407     

PAY RANGE:                          $58,656-$70,387

                                   

WHO WE ARE

At The Salvation Army, we are dedicated to “Doing the Most Good.” We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors. We do this through programs designed to combat homelessness and hunger, provide safe spaces for youth after school and on the weekends achieve and maintain sobriety, and give hope to the hopeless. The Salvation Army North and Central Illinois Division provides these services to people in need.

 

JOB SUMMARY

The Executive Assistant’s role is to aid the Divisional Chief Finance Director (CFO) in running the Finance Department in a smooth and efficient manner.  This includes acting as the Divisional Chief Finance Director private and confidential assistant.  As a result, the North & Central Illinois Division is able to meet its objectives and the full mission of The Salvation Army.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manages the CFO’s busy calendar and daily schedule.
• Schedules and supports internal and external meetings for the CFO by sending meeting invites; developing agendas; tracking attendance; and managing logistics (e.g., booking and setting up rooms, technology, and catering) as needed. This includes the Divisional Finance Board (DFB) and the Finance Committee of the Chicago Advisory Board.
• Drafts, edits, and/or manages design and production of presentation materials and documents, including PowerPoint decks.
• Prepare written communications and correspondence on behalf of CFO, including research as required.
• Uploads DFB agenda items to TSAMM.
• Assist in administering TSAMM as directed by the CFO in required follow-up approvals and next steps.
• Facilitate monthly corporate credit card expense reports, invoices, contracts, check requests and other documents requiring CFO approval.
• This position may require occasional travel with the Division.
• Manage Finance Team calendar(s) for team commitments, events, birthdays, anniversaries and time away from the office.
• Manage Finance Team storage in collaboration with the Facilities Director to ensure protocol is followed for sending, retrieving and destructing off-site storage items in accordance with policy.
• Serve as Finance lead in sorting and coordinating incoming mail for Divisional Headquarters in collaboration with Advancement and mail-room staff.
• Manage multiple tasks/projects with efficiency
• Other Duties as assigned.

 

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES

Education:

Bachelor’s degree in human services, business management or related degree preferred; significant related experience may be considered in lieu of a degree.

 

Experience:

A minimum of five years of professional administrative support experience required. Strong communication and written skills are necessary with the professional expectations of this position.

Proficiency in computer software applications, including demonstrated experience in using email, MS Office applications.

 

Executive Assistant Environmen