Site Management and HR Assistant

The Site Management and HR Assistant role will organize and coordinate administration duties, office and HR procedures. This role will support maintaining a pleasant, safe, and compliant work environment, ensuring high levels of organizational effectiveness, communication and stakeholder orientation. This person will support the site HR function as well as provide back-up to the site reception function. 

• Ensure site entrance, cafeteria, meeting rooms and shared office are kept in order and refreshments, small supplies are available.
• Coordinate site events and hosting site visits.
• Represent the site direction within the “comité des fêtes”
• Follow up and guide employee through all their requests about their ticketing’s requests to the Shared Service Center
• Collect all relevant data for payroll administration and work closely with the Shared Service Center.
• Give support (locally and globally) with all staff benefits: medical insurance, meal vouchers, pension plan, merit increase, etc.
• Provide guidance on administrative and payroll assistance/orientation (absences, maternity leave, parental leave, requests for part-time work, social documents, medical visits, etc.).
• Organize and schedule a variety of onsite training in collaboration with other stakeholder groups, such as the Shared Service Center.
• Support hiring managers in the recruitment process, which may include drafting job descriptions, managing the workflow in our HRIS, and coaching for effective interviews.
• Support the onboarding process and identify areas for continuous improvement.
• Support the HRBP in managing HR processes (performance, training, indexation, new policies, payroll, etc.) and policies.
• Work closely with Shared Services to ensure Worker council monthly, quarterly and annual presentations are provided on time and contain all relevant information.
• Give support to HRBP in the reporting of HR KPI’s (turnover, absenteeism, HR Survey, reports, etc.).
• Coordinate group internal communication (poster, e-mails..), promotional material as member of the communication group (Basel), and ensure proper and timely distribution. 
• Act as the SPOC (Simple Point of Contact) for site Internal communication. (e.g. news of the week, TV screen, official boards (canteen, floor)).
• Perform other duties as assigned.