Administrative Assistant (On Site)

Who We Are

Applied Materials is a global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design, build and service cutting-edge equipment that helps our customers manufacture display and semiconductor chips – the brains of devices we use every day. As the foundation of the global electronics industry, Applied enables the exciting technologies that literally connect our world – like AI and IoT. If you want to push the boundaries of materials science and engineering to create next generation technology, join us to deliver material innovation that changes the world. 

What We Offer

Salary:

$34.50 - $47.90

Location:

Austin,TX

You’ll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possible—while learning every day in a supportive leading global company. Visit our Careers website to learn more. 

At Applied Materials, we care about the health and wellbeing of our employees. We’re committed to providing programs and support that encourage personal and professional growth and care for you at work, at home, or wherever you may go. Learn more about our benefits. 

Administrative Assistant (On‑Site)

Location: On‑site
Employment Type: Full‑Time

Position Summary

We are seeking an experienced and highly organized Administrative Assistant to support the CIO in a complex, fast‑paced global environment. This role requires strong communication and interpersonal skills, the ability to manage constant change, and a high level of efficiency and professionalism. The Administrative Assistant will also serve as a backup to another Executive Assistant, ensuring seamless continuity of support. This position requires regular on‑site presence.

Key Responsibilities

• Provide high‑level administrative support to leaders within a complex, global organization.

• Manage complex and frequently changing calendars across multiple time zones, balancing competing priorities with accuracy and professionalism.

• Anticipate shifting business needs and proactively adjust schedules, meetings, and logistics in real time.

• Serve as a backup to an Executive Assistant, stepping in seamlessly during absences or periods of high demand.

• Coordinate meetings, prepare agendas and materials, and communicate follow‑ups to ensure alignment and completion of action items.

• Arrange domestic and international travel, including itineraries, accommodations, and related logistics.

• Prepare, submit, and track executive expense reports in a timely and accurate manner, ensuring compliance with company policies and resolving discrepancies as needed.

• Act as a trusted point of contact, handling sensitive and confidential information with discretion.

• Build and maintain strong working relationships with executives, stakeholders, and administrative partners across regions and functions.

• Support internal communications, special projects, and ad hoc requests as needed.

Required Qualifications

• 5+ years of proven experience as an Administrative Assistant or Executive Assistant in a fast‑paced, complex global or matrixed environment.

• Ability and willingness to work on‑site to provide in‑person administrative and executive support.

• Excellent written and verbal communication skills.

• Strong interpersonal skills with the ability to collaborate effectively and navigate diverse working styles.

• Demonstrated ability to manage constant change, time‑sensitive priorities, and competing demands with composure.

• Highly efficient, detail‑oriented, and able to multitask without sacrificing accuracy or quality.

• Strong organizational, time‑management, and problem‑solving skills.

• Ability to work independently while exercising sound judgment and discretion.

• Advanced proficiency in Microsoft Office tools, including Outlook, Teams, Word, Excel, PowerPoint, and Microsoft Copilot; experience leveraging Copilot or other AI‑enabled productivity tools to improve efficiency is preferred.

Additional Information

Time Type:

Full time

Employee Type:

Assignee / Regular

Travel:

Yes, 10% of the Time

Relocation Eligible:

No

The