Document Control Coordinator - Seasonal

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At Suddath, you can be part of something special and inclusive!  Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.

***FULL TIME/SEASONAL POSITION***

General position summary:

The Document Control Coordinator is responsible for managing, organizing, and maintaining documentation imported into the Government Services imaging system. This role ensures that all required documents are accurately indexed, stored, retrieved, and provided to internal and external stakeholders in a timely and professional manner. The coordinator will also support document requests and track missing documentation as needed.

Essential Duties & Responsibilities:

Accounts Payable & Quick Pay Management

• Perform daily indexing tasks within the imaging system.
• Retrieve, distribute, and upload documents as requested by agents or internal teams.
• Maintain and update missing documentation spreadsheets.
• Properly store and organize documents in accordance with departmental standards.
• Ensure documents meet quality and accuracy requirements before processing.
• Follow established procedures while identifying opportunities for improved efficiency.
• Support the Document Control Manager with additional tasks as assigned.

Knowledge, Skills and Abilities:

• Ability to prioritize and re-prioritize tasks as situations and needs evolve.
• Strong multi-tasking and organizational skills to manage daily responsibilities and deadlines.
• Excellent teamwork and interpersonal communication skills.
• Willingness and ability to learn new processes and adapt to changes.
• Exceptional attention to detail and strong follow-through.
• Ability to work within established deadlines and timeframes.
• Proven ability to build and maintain positive working relationships with internal and external customers.
• Demonstrated initiative and ability to work independently with minimal supervision.

Education & Experience:

• High school diploma or GED required.  
• Associate degree or equivalent experience preferred.

Certificates/Licenses/Registrations:

• None required

Travel:

• N/A

Language Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports.
• Ability to speak effectively before groups of customers or employees of organization.
• Excellent written and verbal communication skills.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Planning/Organization:

• Ability to prioritize and re-prioritize as situations and needs change throughout the workday
• Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work

Working Conditions:

• Office based working environment
• Noise level in the work environment is usually moderate

Physical/Environmental Demands:

Activity:

• Stand - Under 1/3 Time
• Walk - Under 1/3 Time
• Sit – Over 2/3 Time
• Use hands to finger, handle, or feel - Over 2/3 Time
• Reach with hands and arms – 1/3 to 2/3 Time
• Climb or balance – None
• Stoop, kneel, crouch or crawl – Under 1/3 Time
• Talk or hear – over 1/3 to 2/3 time
• Taste or smell – None
• Other - None

Physical Activity Level:

• The employee must occasionally lift and/or move up to 10 pounds.
• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is occasionally required to reach with hands and arms.

Manual Dexterity:

• Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of obje