Staff Assistant (ADMINISTRATIVE ASSISTANT II)

Position Title:  Administrative Assistant II

Agency :  Department of Innovation and Technology 
Closing Date: 06/01/2024 
Salary:   $5,592-$8,344 Monthly  
Job Type:   Salaried 
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU: RC028   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  37338 

 

 

 

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Staff Assistant to the DoIT/ISP Chief Information Officer (CIO) and liaison to DoIT Human Resources. The ideal candidate will have administrative assistant and human resources experience, excellent communication, organizational, and analytical skills with an attention to detail to ensure the support functions are fulfilled in an efficient, effective manner. If you possess this knowledge, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

 

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental, and vision plans
• Flexible work schedules (when available and dependent upon position)
• 10 - 25 days of paid vacation time annually (10 days for first year of state employment)
• 12 days of paid sick time annually which carryover year to year
• 3 paid personal business days per year
• 13 - 14 paid holidays per year dependent on election years
• 12 weeks of paid parental leave
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program - voluntary supplemental retirement plan
• Optional pre-tax programs - Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

 

For more information regarding State of Illinois Benefits follow this link: 
https://www2.illinois.gov/cms/benefits/Pages/default.aspx
 

Essential Functions

30%    Under administrative direction, serves as the Staff Assistant for the Department of Innovation & Technology (DoIT), supporting the Illinois State Police (ISP): 

• Performs a variety of administrative duties, which may be of controversial or sensitive nature as related to operations and confidential agency correspondence.
• Assists in the planning, development and implementation of programs and procedures.
• Provides interpretation of rules, regulations, policies and procedures regarding programs to staff. 
• Assists the Chief Information Officer (CIO) in the preparation of confidential reports, surveys, contracts, job descriptions, employee evaluations, and other related documentation.
• Composes documents and reports using Microsoft Office Suite, ServiceNow, and SAP Enterprise System.
• Monitors pending assignments to ensure timely completion of responses, project reports, surveys, and other documents.
• Interprets and communicates information between the CIO and staff as well as others within ISP.
• Keeps the CIO advised of any significant problems or issues with procedures, processes, or projects and recommends appropriate action.
• Attends meetings relevant to the office operations with the CIO or on their behalf.

 

20%    Serves as a liaison to DoIT Human Resources (HR) staff: 

• Provides assistance to DoIT HR personnel related functions, documentation, job descriptions, etc.
• Coordinates Criminal Justice Information Services (CJIS) background checks between DoIT and ISP Division of Internal Investigations.
• Reviews and edits correspondence and reports generated by office personnel for appropriate distribution.
• Assists CIO and