Human Resources Coordinator (HRC)

Salary

Pay: $23.00 - $29.90 / hour

Overview

Join Our Team as a Human Resources Coordinator

Elderwood Village at Fairport in Fairport, NY (Greater Rochester Area)

Are you an HR professional who loves being hands-on and making things happen?

 

Elderwood Village at Fairport is seeking a dynamic and self-driven Human Resources Coordinator (HRC) to join our close-knit senior living community. This is a “doer” role—perfect for someone who thrives on being resourceful, rolling up their sleeves, and handling everything from recruitment to onboarding, payroll, benefits, and business office responsibilities. If you're a problem solver, this is your kind of job.

 

This is an exceptional opportunity for someone looking to grow in their HR career, gaining exposure across a broad range of HR and business functions while making a meaningful impact in the lives of our staff and residents.

 

Position Overview:

• Coordinate payroll and benefits processes with accuracy and confidentiality
• Maintain employee files and regulatory documentation
• Support employee relations, performance tracking, training, and HR communications
• Lead HR components of new hire orientation and benefit education
• Oversee business office functions including resident trust accounts, petty cash, and private pay collections
• Collaborate closely with Talent Acquisition and Hiring Managers to be a strategic partner in the recruitment process, effectively leveraging our robust Applicant Tracking System to identify and secure high-quality candidates.
• Partner closely with leadership and corporate HR to ensure compliance and foster a positive workplace culture

 

What We’re Looking For:

• Experience in HR administration, recruitment, or business office management
• Strong knowledge of HR processes and the curiosity to continuously learn
• Highly organized, detail-oriented, and comfortable managing multiple priorities
• Proficient with systems like ADP, Microsoft Office, and Applicant Tracking Systems
• Bachelor’s degree in Human Resources or related field preferred
• Positive energy, strong communication skills, and a solutions-focused mindset

 

What We Offer:

• Supportive leadership and collaborative team culture
• Excellent training and professional development
• Medical, Dental, Vision, 401K with match, and PTO
• A chance to grow with one of Western NY’s most trusted senior care providers

 

Elderwood Village at Fairport is a warm, welcoming senior living community in the heart of the Greater Rochester Area. Join a team that values compassion, teamwork, and dedication.

 

Responsibilities

Recruitment:

• Responsible for the timely sourcing, interviewing, & onboarding of candidates through the Applicant Tracking System.
• Maintaining an accurate and timely submission of the weekly open positions report.
• Participation in marketing the facility through recruitment events held at the facility as well various organizations and schools; i.e. open interviews & job fairs.
• Ensure internal posting process is properly managed within the facility, and for employees involved in facility-to-facility transfers.
• Promote company Employee Referral Program.
• Accurately track employee referral program and timely payout of referral bonuses.

Onboarding and Training:

• Orient and complete new hire paperwork for all new staff members and ensure that employment regulatory requirements are met; to include but not limited to, reviewing benefit program eligibility, describing benefit plans, and confirmation of enrollment completion.
• Schedule new hires for General Orientation and deliver HR training component.

Administrative

• Obtain all required regulatory documentation for all licensed & certified persons hired at the facility at time of hire, and annually thereafter; i.e. professional licenses and CPR and other Life Safety certifications. If not certified arrange for training.
• Obtain medical documentation required for Measles, Rubella and TST for applicable new hires. Coordinate new hire physicals.
• Ensure that all personnel actions are properly documented (location, address, rate of pay and status change, disciplinary actions and signature receipts).
• Maintain staff member personnel records in accordance with regulatory agency requirements and HR Policy & Procedure Manual.
•  Initiate probationary and annual performance evaluation process.
• Administer 30 Day New Hire Surveys & Exit Interviews in accordance with company policy.
• Order name badges, business cards and