HR Administrative Assistant (Confidential Secretary)

The Chester County Intermediate Unit (CCIU) has an opening for an Administrative Assistant (Confidential Secretary) within the Human Resources Division of the Chester County Intermediate Unit.  

Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU! At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach!  

We strive to hire exceptional, motivated, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond.  

If you are looking for an exciting, challenging opportunity to grow your career, don't wait � apply today to make Team CCIU even stronger tomorrow!

About the Position:
This position provides direct administrative support to the Assistant Director of Human Resources while assisting with a variety of HR operations, including data management, compliance tracking, and employee-related processes. The role supports HR Generalists and divisional functions, ensures accurate and timely processing of HR transactions, and serves as a backup for key leave administration tasks. Strong organizational skills, attention to detail, and discretion in handling confidential information are essential.

Quick Facts:
Location: Educational Service Center (ESC) at 455 Boot Road, Downingtown, PA
Benefits Eligible: Yes
Anticipated start date: Conclusion of hiring process
Schedule: Monday - Friday, 260 days per year (12-month)
Work Hours: 8 AM - 4 PM (includes 30 minute unpaid lunch)
FLSA Status: Non-exempt
Salaried or Hourly: Hourly
 

Qualifications:
Education and Experience
•    High school diploma required. Bachelor's degree preferred.
•    1-2 years' experience working in an administrative role required; experience in an HR role strongly preferred
•    Basic proficiency with Microsoft Office products (Outlook, Word, and Excel)
 

Skills and Abilities
Language Skills
a.    Ability to write reports and complete documents that conform to prescribed style and format.
b.    Ability to effectively present information and respond to questions from supervisors, co-workers, and the general public.
c.    Ability to respond to common inquiries or complaints from internal and external customers

Mathematical Skills
a.    Ability to apply basic mathematical concepts in the performance of routine assignments.
 Reasoning Ability
a.    Ability to define problems, establish facts, and draw valid conclusions.
b.    Ability to interpret technical instructions and regulations
c.    Ability to apply sound judgment to resolve conflicts and solve problems.
 Other Skills and Abilities
a.    Ability to establish and maintain effective working relationships with supervisors, co-workers, and the school community.
b.    Ability to communicate clearly and concisely.  

Essential Job Responsibilities 
Provide direct administrative and operational support to the Assistant Director of Human Resources, including prioritizing assigned initiatives, managing workflows, and supporting day-to-day divisional operations.

1. Support the HR Generalists through answering Generalist phone calls and administrative tasks, as needed.

2. Provide routine secretarial duties for Assistant Director of Human Resources including typing, filing, phone coverage, and message taking.

3. Coordinate meeting logistics for Assistant Director as requested by reserving conference rooms, communicating with participants, and sending Outlook calendar invitations.

4. Enter data into ADP system for CCIU new employees, transfers, location changes etc. based on HR Generalist provided paperwork along with the Confidential Secretary � HR Generalist Support.

5. Upload documents into employee accounts in Frontline Central.

6. Monitor, pr