HR Associate - Ophthalmology

University of Iowa Health Care is seeking a Human Resources Associate to provide guidance and HR support to staff, faculty and leadership in the Department of Ophthalmology & Visual Sciences. HR support includes but is not limited to the coordination of talent acquisition and onboarding, compliance monitoring, transaction processing, and personnel file maintenance.

Position Responsibilities 

Talent Management & Engagement

·         Collaborate with HR Manager to coordinate recruitment activities for P&S (non-bargaining), SEIU, merit and postdoctoral research scholar positions.

·         Review resumes and coordinate interview processes. Develop interview questions and work samples as needed. Ensure positions are being filled in a timely manner.

·         Ensure electronic recruiting files are maintained for each open position.

·         Focus on effective networking methods to reach the greatest number of potential candidates through internet sourcing, LinkedIn, industry leads & sources, key contacts. portals, etc.

·         Partner with hiring managers and HR Manager to understand immediate and future requirements in the department to regulate direction of efforts.

·         Collaborate with HR Manager and department leadership to encourage staff participation on annual employee engagement surveys. Assist in follow-up on employee engagement efforts including information sharing and impact planning efforts to improve employee engagement.

HR Program Administration & Operations

·         Collaborate with HR Manager and departmental leadership to maintain an engaged and competent workforce through developing and administering policies and programs.

·         Prepare and submit HR transactions assuring timeliness and accuracy of data entry.

·         Serve as primary point of contact for department I-9 verifications. Complete I-9 verification for new employees as well as department and job specific onboarding checklists for staff/faculty.

·         Conduct bi-weekly department orientation training for new staff.

·         Oversee the student employment process and student shadowing process.

·         Assist with processing licensing and credentialing for clinical faculty.

·         Assist in completing adjunct renewal letters. 

·         Assist divisions and department graduate medical education team as needed in administrative function including onboarding of department fellows.

·         Assist in the administration of annual staff/faculty performance reviews and merit increases.

·         Assist in maintaining payroll and time keeping records for the department and submitting appropriate corrections as needed.

·         Serve as backup Leave and Disability point of contact for the department

·         Serve as backup for department immigration cases and follow-up items.

Advising/Coordinating

·         Assist divisions in completing onboarding and offboarding checklists for terminating faculty and staff. Maintain documentation in electronic person