Administrative Assistant

Location:

South Boston, Virginia, United States of America

Job ID:

R0041147

Date Posted:

2024-01-09

Company Name:

HITACHI ENERGY USA INC

Profession (Job Category):

Administration & Facilities

Job Schedule: 

Full time

Remote:

No

Job Description:

General Information:

Hitachi Energy in South Boston, Virginia, is seeking a Site Executive Assistant who will provide administrative support for Factory Manager (FM), Staff and Visitors as well as execute a variety of projects as approved and assigned.

Your Responsibilities:

• Manage/arrange travel – make reservations for FM and others as needed using concur.  Assist travelers visiting the factory with arrangements.  Ensure that company policies are followed and enforced regarding travel. 
• Manage Calendars – Assist with managing calendars and planning meetings and events.
• Expense Control – Administrator’s expenses should be completed each month. Pcard and AMEX.  Pcard (Visa) is used to order & pay for items asked to purchase.  The AMEX is used for travel expenses for staff and guests as requested.
• Meeting Participation and Coordination – Set up one-time and recurring meetings as requested.  Attend daily Tier 4 and other meetings taking notes and ensuring actions are documented and actions taken as needed.  Participate and support Kaizen events, employee engagement meetings and activities.
• General Administrative support to include the following:
  • Event planning and coordination
  • Project involvement and support for facilities modifications
  • Engagement committee participation and support
  • Manage relationships with contractors on-site.  Canteen, Admiral Security, etc.
  • Maintain monthly organization charts with edits.

Your Background:

• Associate degree or higher in a Business or related field preferred, but not required.
• 2+ years of work experience in an administrative support role preferred, but not required.
• Superior computer skills and willingness to learn new systems a must.
• Attention to detail and ability to comfortably multi-task is critical.
• Comfortable working within all levels of the organization
• Demonstrated ability to maintain a professional, positive attitude and helpful demeanor at all times.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

Protected veterans and qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by calling a Hitachi Energy HR Representative at 1-888-504-2007 or by sending an email to: us-pg-askhr@abb.com. Resumes and applications will not be accepted in this manner.