Business & Office Support Specialist

Position Summary

We are seeking a Business & Office Support Specialist to support our leaders by managing calendars, coordinating meetings, handling expense reports, and assisting with travel and event planning. This role also involves office management tasks such as vendor coordination, collaboration with our administrative team, and stipend management through Aramark and GrubHub. Additional responsibilities include providing Concur training and support, assisting local and visiting SciPlayers, and performing other duties as assigned.

Job Duties:

• Provide administrative assistance to our VP’s & General Managers (45%)
  • Leaders:
    • Justin McFarlane
    • Doug Dicken
    • Cam Lee
  • Duties:
    • Calendar & meeting management
    • Expense reports
    • Travel coordination
    • Team culture budget management & event planning support

• Office management & procurement (25%) 
  • Stipend management, coordination & troubleshooting: Aramark & GrubHub
  • Office Meal Planning, Coordination & Budget Management
  • Office Supply Ordering & Maintenance
  • Office Vendor Communication, Coordination, Relationship Maintenance
  • Partnership with our Administrative Team
  • Maintaining a welcoming office atmosphere
  • Ensuring the office and conference rooms are organized, stocked and proactively ordering supplies when needed

• Supporting local & visiting SciPlayers (15%)
  • Meal, room & space reservations
  • Local recommendations & reservations
  • Scheduling & booking travel for interviewees

• Concur Training & Support (10%)
  • Provide Concur training to all current & new users
  • Answer SciPlayer questions and provide support for all things Concur

• Other Duties as Assigned (5%)

Qualifications

• Administrative assistant or executive assistant experience
• Office management experience
• Communication skills (verbal, written, use of multiple platforms – Outlook, Slack & WhatsApp Preferred)
• Calendar Management Skills
• Ability to maintain a high level of confidentiality
• Ability to effectively use Microsoft Office Suite

Work Location:

• In office role 5 days per week (Monday – Friday)

We are SciPlay! We make games!

At SciPlay, we are programmed to think untraditionally, and we believe in doing what you love and doing it well. We take pride in our ability to stay ahead of the game! We are the brainiacs behind-the-scenes; innovating, dreaming, and navigating the social gaming world. Together, if we stay passionate and ambitious with our goals, no one can stop us from becoming the #1 social and casual gaming company.

A few of our highlighted perks and benefits:

·        Competitive salaries

·        Annual bonuses, matching 401k

·        Fun environment: Open Office Concept with Ergonomic Seating and Standing Desks. Game Room featuring current generation consoles, numerous game titles, and various table games.

·        Food! Fully Stocked Kitchen with Beverages and Snacks, as well as company-paid lunches 2x/week

·        Paid Family Leave

·        Paid Volunteer Time

·        Annual 2-night company retreat

Read More About Our Values Here:

https://www.sciplay.com/life-at-sciplay

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At SciPlay we are dedicated to building a diverse, inclusive, and authentic workplace. Both professionally and personally, we believe our differences are key to unlocking our superpowers. So, if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles we have! #beYOU 

SciPlay is a wholly-owned subsidiary of Light & Wonder, Inc. At Light & Wonder, it’s all about the games! Learn more at www.lnw.com.

SciPlay Corporation and i