Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Athletic Director

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service

Who We Are

Texas A&M Athletics department is committed to building champions through academic achievement, athletic excellence, and national recognition of student-athletes, teams, and programs. We are a proud member of the Southeastern Conference, with more than 650 Texas A&M student-athletes competing at the NCAA Division 1-A level in 20 varsity sports.

What We Want

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

What You Need To Know

Salary: Commensurate based on selected candidates experience.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Additional Details: May be required to work weekends, nights, and/or holidays.

Responsibilities

Travel:

• Coordinates and manages the travel reconciliation process through Emburse for assigned teams or units. Audits and provides initial approval on each Emburse report as it is submitted by traveler to ensure that the report is in accordance with State, NCAA, and Texas A&M rules and regulations. Provides input on policies and procedures as they relate to athletic department travel. Proposes solutions for travel related issues as they arise. Serves as a liaison with Financial Management Operations in regard to travel related issues. Trains new staff on the functionality and usage of Emburse. Assists with the annual Travel planning process for assigned teams. Processes NCAA and SEC travel reports as required for reimbursement.

Accounts payable:

• Processes, codes, and verifies receipts on all transactions in AggieBuy including non-po invoices and purchase orders for assigned teams or units. Reviews and audits invoices for accuracy, tax removal, and other requirements prior to processing in AggieBuy. Processes payment by purchasing card for all invoices that are provided to the athletics internal operations office. Proposes solutions to routine financial problems.

Payment cards:

• Oversees athletics Payment Card process for assigned teams or units to verify that all university, state, NCAA and SEC regulations are followed. Implements and coordinates purchasing activities. Coordinates with coaches and staff to ensure that all receipts and transactions are accounted for prior to month end. Reviews and audits each payment card transaction and statement to verify t