Business Administrator

Microsoft is a company where passionate innovators come to collaborate, envision what can be and take their careers further. This is a world of more possibilities, more innovation, more openness, and the sky is the limit of thinking in a cloud-enabled world.

Microsoft’s Azure Data Integration engineering team is leading the transformation of analytics in the world of data with products like databases, data integration, big data analytics, messaging & real-time analytics, and business intelligence. The products of our portfolio include Microsoft Fabric, Azure SQL DB, Azure Cosmos DB, Azure PostgreSQL, Azure Data Factory, Azure Synapse Analytics, Azure Service Bus, Azure Event Grid, and Power BI. Our mission is to build the data platform for the age of AI, powering a new class of data-first applications and driving a data culture.

Within Azure Data, the Data Integration team builds data gravity on the Microsoft Cloud. Massive volumes of data are generated – not just from transactional systems of record, but also from the world around us.  Our data integration products – Azure Data Factory and Power Query make it easy for customers to bring in, clean, shape, and join data, to extract intelligence.

We do not just value differences or different perspectives. We seek them out and invite them in so we can tap into the collective power of everyone in the company. As a result, our customers are better served.

The Azure Data Integration team is looking to hire a Business Administrator who will work closely with engineering leaders on the leadership team, offering strategic calendar support. If you excel in a fast-paced, dynamic, and enjoyable work environment and are eager to assist a busy leadership team of about 280 people across different time zones and locations, this role might be perfect for you! This position involves various responsibilities, supporting the leadership team by excelling in administrative tasks. The candidate should adapt quickly within a fast-paced engineering setting, possess excellent interpersonal and customer service skills, take initiative, make sound judgments, and maintain confidentiality. You will need to prioritize effectively and manage multiple tasks simultaneously. Attention to detail and consistent, timely follow-through are essential for success.

Responsibilities

Cross-Functional Collaboration and Communication

• Begins to develop relationships with stakeholders across multiple organizations (e.g., business-support professionals, Human Resources [HR], Finance, event planners, peers) to enable their leader and/or team's work. Begins to communicate with external partners and audiences.

Calendar Management and Meeting Logistics

• Learns or provides calendar management and time planning support for manager(s) (e.g., Director). May manage community space/conference room calendars. Learns and/or aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues). Learns to manage ambiguous situations.

Space Management and Planning

• Maintains up-to-date space-management processes and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status), with guidance. Partners with managers across the organization and senior colleagues to learn and execute processes. Supports large-scale space requests (e.g., annual office restocks, moves, space build outs), liaising between admins, and space planner. Uses space utilization data to recommend changes in space assignments and identify future space requirements. Escalates and shares with senior team members. Maintains accurate, detailed information in space database.

Event Coordination and Logistics

• Supports planning, coordination, promotion, and support for events. Assists with determining event needs and outcomes. May assist with and/or own creating event itinerary. Acts as a point of contact for events (e.g., changes). Addresses any preparatory setbacks and escalates to senior Business Support staff as needed. Contributes to post event close out (e.g., tracking event results/attendance, distributing post-meeting materials) under guidance of others. Contributes to team morale and building team dynamics.

Rhythm of Business (ROB)

• Gains deeper understanding of rhythm of business (ROB), key stakeholders, and inter