Human Resources Coordinator

It’s more than just numbers.   

Miller Kaplan is a different kind of CPA firm; we believe in building a legacy—yours. We want to give our clients the very best, and we understand that begins with helping our employees be their best through professional mentorship, life-work integration, and a sense of community. That starts with you!

Job Summary:

The HR Coordinator is responsible for providing logistical, administrative, and general support to the People & Culture (HR) team. The position requires strong research, communication, interpersonal, and organizational skills to support core HR functions. The position will regularly interface with employees, leaders, and HR vendors/service providers. This individual will play a critical and operational role in supporting the day-to-day management of People & Culture programs, processes, and initiatives.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Assist in HR reporting and data analysis.
• Check on background check, MVR, and drug screen results and communicate issues with in-progress candidates to the appropriate recruiter until all screening results have been received.
• Coordinate and lead new hire orientation to help support the onboarding process.
• Conduct and coordinate new hire paperwork, I-9 verification, and HRIS system setup as part of onboarding.
• Demonstrate behaviors and champion company culture essentials, mission, vision, and values.
• Draft and circulate HR-related surveys, compiling and presenting results in a clear, accurate and usable manner.
• Handle HRIS data entry, personnel file updates, and maintain accurate employee records digitally.
• Respond to verification of employment and reference checks.
• Support the logistics and execution of HR programs, processes, and compliance activities.
• Serve as a first point of contact for general HR inquiries and escalate matters as needed.
• Monitor required licenses, certifications, or compliance documents and notify employees and managers of upcoming expirations.
• Support HRIS activity including running reports, assisting employees with system navigation, and helping with the rollout of new features.
• Represent and promote the organization to potential applicants by providing information and responding to questions.
• Suggest new ideas for improving HR processes and engagement by conducting research on various HR topics.
• Perform a broad range of HR and Administrative duties in support of the People & Culture team including but not limited to photocopying, filing, scanning, faxing, mailing, printing, audit support, etc.
• Perform other related duties and projects as assigned.

Education and Experience:

Required:

• Bachelor’s Degree or High School Diploma with at least four years of experience in a professional working environment.

Preferred:

• At least one year experience in Human Resources or relevant HR experience.
• Prior HRIS experience (Paycom or similar software) is a plus.

Required Skills/Abilities:

• Ability to ask questions and use resources and tools.
• Adaptability and flexibility to respond to client and team needs.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Fluency in Microsoft Suite and SharePoint.
• Proficient with Microsoft Office Suite or similar software.
• Strong project management skills, including attention to detail, balancing multiple tasks, speed to completion, overseeing timely and high-quality work, and anticipating future needs.
• Highly observant, empathetic, thoughtful, and ethical characteristics.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

 

Benefits

LIFE:

• Competitive Salary: We value your dedication and hard work. We offer a competitive salary of $60,000 - $65,000 per year for this role.
• Generous Paid Time Off: Start with 20 days and watch it grow, plus 2 extra days annually for managers.
• Comprehensive Healthcare: Medical options include HMO, PPO, HDHP, with fully covered dental and vision for you.
• Flexible Spending Accounts & Health Savings Accounts: Manage healthcare expenses conveniently with a benefits debit card.
• Employee Assistance Program: Confidential support for personal or work-related challenges.

FAMILY:

• Hybrid & Remote Flexibility: Work-life balance matters! E