Administrative Clerk

YOUR OPPORTUNITY

We have an exciting Administrative Clerk opportunity in our Ames, IA office. In this highly impactful role, you will be a key member of the maintenance and purchasing teams.  The Administrative Coordinator will manage data entry, requisition processing, invoices, and general clerical functions. This role is responsible for coordinating procurement and work order activities, verifying and coding invoices, maintaining accurate maintenance and purchasing records, and ensuring the smooth processing of financial and operational data across assigned facilities.

 

ABOUT US

At Seaboard Foods, we create the most sought-after pork. A top U.S. pork producer/processor and leading exporter to 30+ countries, we are committed to bringing excellence to the table, seeking a better way to produce wholesome pork and connect every step between our farms and family tables. More than 5,400 employees in five states work on our farms, feed mills, and processing plant to produce Prairie Fresh® pork, ensuring the well-being of our animals, the environment, our employees, and the communities we call home. We are a Fortune 500 employer, recently nominated by the Business Journal as one of the “Best Places to Work”, representing our dynamic culture, where our employees can contribute and understand why they matter.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

This list is not intended to be all-inclusive, and other duties may be assigned.

 

• Enter purchase requisitions and work orders upon supervisor approval; maintain accurate documentation.
• Receive, verify, and process invoices, ensuring alignment with purchase orders and company policy.
• Confirm receipts and route invoices to Accounts Payable; reconcile reports to meet payment terms.
• Serve as vendor liaison for invoice status, payments, and general inquiries.
• Manage and file data entry paperwork by site or project; assist with maintenance worklog time entry.
• Generate and distribute reports (daily, weekly, monthly) for operational tracking.
• Build and maintain spreadsheets, databases, and reports for analysis and management review.
• Cross-train with dispatch and admin teams to provide backup support as needed.

 

 

CORE COMPETENCIES FOR SUCCESS IN ALL ROLES: instills trust, communicates effectively, action-oriented, ensures accountability, and drives results.

 

 

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required or preferred.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 

Required:

• High School diploma or GED.
• 2-3 years of relevant accounting, clerical, or administrative experience.
• Proficiency in Microsoft Excel, including data entry and spreadsheet management.
• Strong attention to detail, organization, and accuracy.

Preferred:

• Associate or bachelor’s degree in business, Accounting, or related field.
• Experience with ERP systems (e.g., Oracle) or maintenance management systems.
• Intermediate in Microsoft Office; Word and Excel and PowerPoint, preferred.

 

SCHEDULE

• The hours and days of work are established by departmental needs and at the discretion of management. After-hours, weekends, and overnight travel as requested. 

 

WORK ENVIRONMENT

The physical and work demands listed here represent those an employee should possess to successfully perform the job's essential functions. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

 

• The employee must regularly lift and move up to 30 pounds and occasionally lift and move up to 50 pounds. 
• Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.
• Primarily an office environment with modera