Associate to the Senior Associate Vice President

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary:

Responsible for completing special projects and initiatives for the Senior Associate Vice President, DHDAA; including but not limited to, streamlining processes to record fundraiser activity in DHDAA’s multiple systems, developing projects to focus on data hygiene and consistency, assist in planning, developing, implementing of key business practices and protocols.

 

Work Performed:

 

Administrative Management (60%)

Develops strategies for the Senior Associate Vice President to keep track of team and fundraiser activity. Including, partnering with the DHDAA Prospect Development team to create reports based on the Senior Associate Vice President’s reporting needs. Creates and updates documentation that reflects both quantitative and qualitative data on team activity.

Develops strategies for the Senior Associate Vice President to keep track of team and fundraiser activity. Including, partnering with the DHDAA Prospect Development team to create reports based on the Senior Associate Vice President’s reporting needs. Creates and updates documentation that reflects both quantitative and qualitative data on team activity.

As a representative of the Senior Associate Vice President’s team, serve as one of the subject matter experts for the DHDAA metric program; which includes, presenting on elements of the metric program, providing guidance on appropriate methods for capturing metric-related activity, and participating in discussions regarding updates to metric guidelines.

Assists the Senior Associate Vice President in developing a timeline and plan for setting DHDAA philanthropic and activity-based goals. Is responsible for ensuring that key deadlines are met as part of the goal-setting process.

In coordination with DHDAA staff, represents the needs and perspectives of DHDAA fundraisers and their staff in meetings with DHDAA operations partners and with University Development colleagues.

Represent the Senior Associate Vice President, as it relates to the preparation for and meeting management for DHDAA gift officers’ bi-annual prospect review meetings.

Support the development and maintenance of the Senior Associate Vice President’s portfolio. This may include, requesting research, entering contact reports and solicitations, and submitting team requests through DADD.

Performs a variety of administrative tasks for the Senior Associate Vice President including, but not limited to, drafting correspondence, attending meetings on his/her behalf, suggesting and preparing content for regularly scheduled meetings, and keeping track of any follow-up. Addresses miscellaneous administrative needs as they arise.

 

Tracks referrals and program requests from Duke Alumni Association and University Development to DHDAA and assists in managing responses.

 

Project Management (35%)

Designs and implements special projects for the Senior Associate Vice President, DHDAA; including, ownership over partnering with the School of Medicine and Duke University Health System finance offices to track and record philanthropy and creating and managing a streamlined process for gift approval in coordination with the Duke Office of Scientific Integrity.

 

Drafts standard operating procedures that document procedural steps for key processes within the office. Creates and standardizes workflows aimed at increasing efficiency in work distribution and project management for DHDAA fundraisers and teams.

 

Create and manage a comprehensive onboarding plan for gift officers, gift officer staff support, and additional Philanthropy and Engagement Programs team members and assists in the execution of that plan.

 

 

Other (5%)

Provides broad support of fundraisers; which includes, technical support to fundraisers and their teams, no m