Job Description

Are you a detail-oriented professional who enjoys keeping operations running smoothly? We’re seeking an Administrative Assistant to provide high-level support to the Associate Vice President of Finance and the division team. In this role, you’ll manage calendars, coordinate meetings, handle inquiries, and assist with financial processes—all while serving as a trusted liaison between internal and external stakeholders. If you thrive in a fast-paced environment, have strong organizational skills, and take pride in delivering exceptional service, this is your opportunity to make an impact at a mission-driven institution.

About Us

Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs.

At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.

Why Join the River

When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.

What We Offer
At Indian River State College, we value the well-being and professional growth of our employees. Our comprehensive benefits package includes:

·         Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).

·         Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.

·         Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options.

·         Time for You: Generous paid vacation, personal, and sick leave to support work-life balance.

·         Perks & Discounts: Reduced rates on services and tickets to local attractions.

·         Growth & Development: Professional development programs, leadership training, and opportunities to advance your career.

JOB SUMMARY:

Under minimal supervision, this position provides administrative support for a variety of functions within the assigned area. Duties include: providing assistance to ensuring the smooth function of the operations; and completing assignments and projects in a timely and accurate manner. Assists in updating and improving forms, processes, and procedures to streamline the expense reimbursement process. Provide additional support to the Division as directed.

SPECIFIC DUTIES AND RESPONSIBILITIES:

· Provide comprehensive administrative support to the AVP, including document preparation, filing, faxing, research, and maintaining calendars as well as departmental goals and objectives.

· Manage incoming calls, complaints, and inquiries from faculty, staff, students, and administration; respond professionally in alignment with College policies.

· Act as primary liaison between the department and internal/external stakeholders—faculty, staff, students, vendors, and government agencies—offering accurate information and customer service regarding College programs, procedures, and financial inquiries.

· Handle the Division mail, screen correspondence, and record payments in the check receipts log.

· Coordinate and attend meetings; prepare and distribute agendas and minutes.

· Prioritize and organize assignments to meet critical deadlines.

· Arrange trave