Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University

Department

Transportation Services

Proposed Minimum Salary

$19.27 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Transportation Services is an empowered team of professionals dedicated to providing efficient, dynamic and innovative fleet, parking and transit services to the community. We support the teaching, research and public service mission of Texas A&M University, with focus on customer service and communication. For more information about us, visit our website: http://transport.tamu.edu.

What We Want

The Administrative Associate V is responsible for providing administrative support to the Special Events Unit specifically responsible for the coordination of parking and transportation services for visitors, special events and conferences, as well as RV parking.  Prepares billing and monthly income reports. Provides backup to other functions within the unit.

If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What You Need to Know

Starting Pay: $19.27

A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience

• High school diploma or GED, or any equivalent combination of education and experience.

• Five years of experience in general office or clerical work.

Required Knowledge, Skills, and Abilities:

• Working knowledge of spreadsheet and word processing software programs.

• Interpersonal and communication skills.

• Keyboarding skills.

• Ability to multi-task and work cooperatively with others.

Preferred Education

• Bachelor's degree.

Preferred Experience:

• Nine years of experience in general office or clerical work, including previous supervisory experience.

• Working knowledge of the University and facilities.

Responsibilities:

• VISITOR PARKING: Coordinates daily visitor parking requests for departments and organizations. Makes arrangements for all guests on campus. Prepares parking credentials as applicable. Ensures the permits are entered into the system to bill customers appropriately. May attend meetings with customers to facilitate the coordination of these services.

• COORDINATION: Contact for coordinators of visiting dignitaries, special events, and conferences. Attends meetings as requested by Assistant Manager. Prepares parking and transportation services for events with organizers, Transportation Services staff, and other university support departments. Works with Assistant Manager to resolve complex issues related to the coordination of these services. Responsible for the billing of these services. Coordinates with management to relay information regarding scheduled events to be placed or updated on web site. Makes recommendations for cost effective parking/transportation packages and for process improvements. Compiles data to prepare correspondence, forms, reports or other documents. Assists in the development and implementation of specific parking and transportation plans to meet the needs of special events, conferences, visiting dignitaries, etc. Responsible for coordinating the arrangements for fun runs as it relates to routes, parking control devices, etc. Responsible for creating/updating forms, checking equipment in/out and billing through the system. Meets with customers to determine needs and approve requests. Communicates plans and coordinates resources needed to various units within the department.

• RV ADMINISTRATION: Responsible for