HR Analyst – Performance Evaluations and Projects

Job Description

UW Medicine Human Resources Projects and Reporting department has an outstanding opportunity for an HR Analyst – Performance Evaluations and Projects to join their team!

About this Opportunity

The UW Medicine Human Resources Projects and Reporting department is a shared services organization that supports all of UW Medicine Health System (UWMHS), including Harborview Medical Center (HMC), UW Medical Center-Montlake Campus (UWMC-Montlake), UW Medical Center-Northwest Campus (UWMC-NW), UW Medicine Primary Care (UWMPC), Faculty Practice Plan Svcs (FPPS), Airlift Northwest (ALNW), and UW Medicine Shared Services. The team is tasked with managing HR-related projects large and small, from enterprise-wide initiatives like annual performance evaluations to individual department projects and process improvement efforts, and ensuring each project is carefully planned and executed. The team is also responsible for compiling and analyzing a wide range of HR data to produce standing and ad hoc reports on HR metrics such as turnover rates, vacancy rates, employee performance, employee engagement, and to develop key performance indicators (KPIs) to measure progress and outcomes for HR-related initiatives. They ensure that regular reports are shared with HR leaders, UWM operational leaders, and other relevant stakeholders, providing insights into the general health of the workforce and helping to inform decision-making. Additionally, they continuously look for opportunities to develop and implement new, more efficient ways of delivering HR data to the business.

Under the general direction of the Associate Director for Projects and Reporting, the Analyst will partner with HR team members to provide a structured foundation to effectively and efficiently manage incoming and active projects within the project portfolio through the use of re-usable standards and streamlined processes, including needs assessments, project scoping, development of work plans in appropriate level of detail for the project size. The Analyst is responsible for working with HR Directors, HR staff, and customers to ensure that the solutions implemented by HR consistently meet the needs of our customers. The Analyst is a driver behind UW Medicine HR’s continued growth and success in becoming the employer of choice; with our commitment to continuous process improvement, the Analyst will help implement strategic initiatives for improved efficiency and productivity.

Key Responsibilities

HR Project Analyst [50%]

• Works with HR leaders, business owners and other clients to define and document business cases for HR project requests, including clear definition of business needs, alignment to strategic objectives, benefits, and KPIs.
• Assists in facilitating scoping and requirements sessions with stakeholders.
• Performs requirements analysis and verification to ensure that requirement statements are complete, consistent, concise, comprehensible, traceable, feasible, unambiguous, and verifiable.
• Manages requirements traceability information, and tracks requirements status throughout the project.
• Identifies, documents and tracks issues through to resolution.
• Effectively escalates identified issues and risks to supervisor, as needed.
• Drafts communications and status updates to be shared with leadership, customers, and business stakeholders.
• Supports development of testing scope and test cases; assists with executing unit, end-to-end and user acceptance testing.
• Assists with impact analysis when project change requests are initiated.
• Documents projects and process improvement efforts (via workflow diagraming, gap analysis, etc.), selecting appropriate documentation methods for complexity of the project and the target audience.
• Establishes credibility and builds trusting relationships with business owners, customers, and leadership.
• Effectively uses tools, templates, standards and reports to support HR Analyst functions. 
• Participates in feasibility studies, vendor selections, and proposals for evaluation by appropriate key stakeholders.

Workday Performance Evaluation SME [45% - will flex depending on business need]

• Acting as an escalated point of contact for Workday Performance Evaluation issues and inquiries, provide advanced consultative expertise to support the UWMHS and SOM managers and staff using the performance evaluation functionality.

• Provides Performance Management technical support, responsible for pre-launch data review/updates, including supervisory org and security role updates, and process management/customer support during open review window.
• Consults on proposed organizational structure changes requested to support performance evaluation functionality; ver