Finance and Operations Coordinator (ZR_19002_JOB)

This is a remote position.

Job Highlights: 

Contract: Independent Contractor
Client Timezone: Victoria Australia Time Zone
Work Schedule: Monday to Friday 9:00am to 6:00pm Victoria Time with 1 hour unpaid break

Key Responsibilities

Financial Administration

• Reconcile transactions in Xero across multiple entities (Monday/Wednesday/Friday).
  
• Manage complex GST allocations, including GST-free construction items.
  
• Process and allocate receipts with thorough documentation.
  
• Track and reconcile inter-company transfers.
  
• Maintain dedicated savings accounts for tax, superannuation, and long service leave liabilities.
  
• Verify invoice numbers and payment matching.
  
• Manage payroll-related transfers.
  

Payroll Management

• Process weekly payroll using standardized spreadsheets.
  
• Track employee hours and calculate provisions for PAYG, superannuation, WorkCover, and long service leave.
  
• Process holiday pay and manage leave arrangements.
  
• Maintain comprehensive employee time records.
  

Compliance & Safety Administration

• Maintain safety documentation, tool registries, and fire extinguisher records.
  
• Ensure compliance documentation is current and properly filed.
  
• Verify insurance requirements across all entities.
  

Project & Asset Administration

• Monitor and process construction-specific and insurance documentation.
  
• Maintain subcontractor records, trade accounts, and supplier relationships.
  
• Track vehicle documentation and asset registries.
  
• Process and track supply orders.
  

Success Metrics

• Transactions reconciled within 48 hours.
  
• Zero GST allocation errors in quarterly reviews.
  
• Liability accounts funded weekly.
  
• Complete and current compliance documentation.
  
• Timely and accurate payroll processing.
  
• Proper maintenance of registries and records.
  

Requirements

Required Qualifications & Skills

Technical Skills

• Proficiency in Xero and advanced spreadsheet tools (Excel/Google Sheets).
  
• Strong knowledge of Australian payroll requirements and process documentation tools.
  

Knowledge & Experience

• Experience in multi-entity financial management and construction industry GST requirements.
  
• Familiarity with payroll compliance, safety, and construction documentation.
  

Personal Attributes

• Exceptional attention to detail and organizational skills.
  
• Process-driven mindset with excellent communication and problem-solving abilities.
  
• Ability to work independently while maintaining high standards.
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job