Program Assistant (Part-Time) - Kinesiology and Nutrition, College of Applied Health Sciences

Program Assistant (Part-Time) - Kinesiology and Nutrition, College of Applied Health Sciences

Hiring Department: College of Applied Health Sciences, Kinesiology and Nutrition

Location:  Chicago, IL USA

Requisition ID: 1041784

Job Type:  Part-Time

FTE: 0.25

Proposed Hours Per Week: 10

Work Schedule: Monday - Friday

Shift: Days

# of Positions: 1

Workplace Type:  Hybrid  

Posting Close Date:  August 18, 2026

Salary Range (commensurate with experience): $22.99 - 36.13 / Hourly Wage

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is not eligible for benefits.

Under administrative direction, performs professional level duties that are devoted to a experiential learning (EL) in Kinesiology and Nutrition. The Program Assistant focuses on the execution of day-to-day EL operations. Responsibilities include managing databases and records, tracking student clinical compliance, maintaining affiliation agreements and approved site lists, preparing routine reports, and creating marketing and communication materials. The Coordinator works independently within established processes to ensure accuracy, consistency, and timely support for students and faculty.

Duties & Responsibilities:

• Provide administrative support for the Experiential Learning (EL) program, including database management, forms, and data collection.
• Manage student clinical compliance requirements (background checks, drug screenings, vaccinations, HIPAA training, etc.).
• Consult with students and faculty regarding experiential learning and clinical placement opportunities.
• Maintain existing affiliation agreements, assist with new agreements, and manage the clinical site list.
• Maintain accurate and organized program records and communicate routine updates to departmental stakeholders.
• Create and update internal EL documents, procedures, and templates to support faculty and staff.
• Prepare reports, presentations, and materials summarizing EL outcomes and participation data.
• Develop internal and external marketing materials to promote experiential learning opportunities.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. Bachelor’s degree.
2. Experience in administrative support, project coordination, marketing, and/or student services within an educational setting.

Preferred Qualifications:

• Bachelor’s degree in Higher Education, Marketing, Business, Kinesiology, Exercise Science, or a related field.
• Knowledge of general office practices and procedures
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
• Skill in oral and written communication. Strong organizational, communication, and teamwork skills.
• Ability to work effectively with staff, the public, and outside constituency groups
• Ability to organize and multi-task
• Ability to supervise and knowledge of admin