Human Resources Generalist III - Orthopaedics

Classification Title:

Human Resources Generalist III

Job Description:

• Responsible for managing the onboarding process for College of Medicine and FGP Clinic faculty, residents, fellows, staff, OPS, Graduate Students, courtesy appointments and Shands mid-levels, for the Department of Orthopaedic Surgery and Sports Medicine. Communicates any issues to the Director and Associate Director. Responsible for  hospital/facility credentialing, reappointments and provider enrollment for faculty and advanced practice (APP) providers.  Work closely with credentialing staff on all new and renewals for credentialing and work as the liaison with the faculty and mid-levels (including mid-levels hired by Shands) to get forms signed and returned.  Ensure that the PLQ is completed in full, obtain Chair’s signature and submit.  Complete NPIF, billing area forms accurately and submit in a timely fashion to the appropriate office to ensure that staff is credentialed prior to their start date.    Enter new faculty and individuals with academic appointments into the University systems in collaboration with other departmental staff; oversee maintenance of related University, Hospital and departmental databases; works closely with Shands Human Resources for recruitment activities for FGP clinic positions.  Maintain employee internal database for Shands employees.  Serve as the liaison with the Self-Insurance Trust Office to ensure that the level of coverage for malpractice is secured.  Coordinate new employees for pre-employment assessment test. Ensure the required approvals are obtained for the health assessment and bloodborne pathogen training for new employees.  Submit online requests for new employee ID badges and send information to the employee.  Coordinate the on-boarding process and ensure that new faculty and staff employees hired by UF and Shands are oriented in compliance with departmental and institutional policies. Assure all faculty and support staff records in the University, College and Departmental systems are up to date. Provide leadership for the faculty and staff with respect to benefit issues, departmental policies, and the like.

 

• Responsible for the recruitment process for departmental faculty and staff including development of job descriptions, gaining approval and posting/advertising openings, and establishment of appropriate salary and benefits packages. Collect and analyze salaries within the Department to give recommendation to Chairman, Faculty and/or Executive Director and Associate Director for new positions.  Maintain and update department employee database.  Create and maintain all organizational charts for the department.  Ensure that all staff appointments have been e-verified with the Homeland Security within the mandated time frame.

 

• Manage departmental and FGP clinic timekeeping processes; assure policies and procedures are followed by the departmental staff.  Verify that employees receive correct pay; communicate with other staff to share information as needed.  Must be familiar with Kronos system to ensure Shands employees are paid correctly.  Maintain leave balances for exempt personnel.  Responsible for ensuring that exempt staff time is entered accurately into the system by the HR Generalist and then approve the time in the system.  Verify that staff uses their comp leave balances prior to any vacation time.  Assist staff with any questions regarding their leave balance, salary, OT, etc Responsible for approving the OCAH, Saturday Trauma, Holiday Call Pay that is calculated by the HR Generalist.

 

• Coordinates with Department of Orthopaedics Educational Office to ensure all incoming and outgoing Housestaff appointment and termination paperwork is completed.  Must ensure that all incoming residents receive their training license, National Provider Identification numbers, Student Health Center clearance, background checks, etc.  Work closely with the Dean’s office to verify all information is received in a timely fashion.  Attend annual housestaff meeting for updated information and processes for the new year.  Set up for incoming residents to submit their picture online to Gator1ID for badge to be created and picked up prior to their start date.  Ensures  all appointments are entered into the system, documents are correct and uploaded correctly, time is loaded automatically and distributions are entered prior to start date.

 

• Runs and reviews reports weekly to ensure accuracy of schedules. Pulls reports for time away from Qgenda system and ensures accuracy for both Shands and UF paid providers. The time away reports are used to input into Peoplesoft and Kronos systems. Reconciles invoices from vendors and submits for payment.

 

• Responsible for oversight of HR issues such as classification/compensation, leaves of absence, staff relations