Talent Acquisition Coordinator

Overview

About Suffolk  

 

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds. 

 

Suffolk – America’s Contractor – is a national company with more than $8 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. 

 

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. 

 

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.  For more information, click here. 

 

The Role:  

 

The Talent Acquisition Coordinator will report to the Senior Manager, Talent Acquisition Operations, and support the Suffolk Talent Acquisition team in day-to-day recruiting coordination, candidate experience, and TA operations administration. This role plays a critical part in ensuring recruiting processes run smoothly and efficiently, with a strong focus on job requisition and posting management, Applicant Tracking System (ATS) support, and operational execution aligned to Suffolk’s business goals. 

 

This individual partners closely with recruiters, hiring managers, human resources, and TA leadership to support enterprise-wide hiring initiatives while maintaining high standards of organization, accuracy, and candidate experience. 

 

This position is based out of our Boston Corporate Headquarters with a hybrid work schedule (4 days in office/1 day remote per week). 

Responsibilities

Key Responsibilities: 

 

Talent Acquisition Operations & Requisition Support: 

• Support the Talent Acquisition team with end-to-end requisition management in the applicant tracking system (iCIMS), including: 

• Creating, updating, and maintaining requisitions/postings 

• Ensuring requisition data accuracy, compliance, and alignment with approvals 

• Monitoring requisition status and supporting recruiters with system workflows 

• Assist in maintaining TA documentation, reports, and process tracking as needed. 

 

Candidate & Recruiting Support:  

• Coordinate candidate logistics, scheduling, and communications to deliver a positive and professional candidate experience. 

• Support leadership recruitment initiatives through interview coordination and recruiting operations assistance. 

• Partner with recruiters to ensure timely movement of candidates through the interview process. 

 

TA Operations & Administration:  

• Manage recruiting-related invoices, including tracking, reconciliation, and coordination with finance and vendors. 

• Support vendor management and recruiting tools administration as assigned. 

• Provide ad-hoc Talent Acquisition operations support, including special projects, hiring events, process improvements, and administrative duties as business ne