Development Administrative Associate

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
The Development Administrative Associate will be a partner on the Development Programs team for the UTSW Office of Development and Alumni Relations.  The Development Administrative Associate will report to and provide administrative services to the Assistant Vice President of Development Programs and the UTSW Gift Officer team.  Tasks include but are not limited to travel, calendar maintenance, reimbursements and document presentation/preparation.  Duties will be focused on the Core and Special Operations sections listed below. 

This position is under a hybrid work schedule with three days on campus / two days remote per week. 
 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  High School Diploma or equivalent 
   

• Experience
  2 years of administrative or development experience and 
  Experience working for an academic medical center or health-related organization, familiarity with grant processes, and writing experience helpful. 
  May consider a degree in lieu experience. 
   

JOB DUTIES

• Core Responsibilities
  • Assist donors and other constituents with questions regarding giving, memberships, and events (process RSVPs)
  • Provide support for special and ad-hoc projects related to work and operations of assigned programmatic unit(s).
  • Perform various clerical duties for Advancement Services including: recordkeeping, answering phone calls, messaging, welcoming and directing visitors, document copying, etc..
  • Additional duties and responsibilities will vary depending on the assigned specialty business unit.
• Special Operations
  • Provide necessary administrative support for assigned programmatic units in the Office of Development and Alumni Relations.
  • Work closely with Director(s) and Development Coordinator to coordinate planning and implementation of direct mail and electronic solicitations and other donor communications.
  • Schedule internal and external (general business and donor) meetings on behalf of assigned programmatic units and maintain measurable data on donor contacts (actions) and follow-up in the CRM. Coordinate logistics of donor visits and events as requested, providing support for planning and successful execution. Prepare information for processing expense reports